AUXILIARY ADMINISTRATOR (AUTOMOTIVE MANUFACTURING)

SUMMARY:
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POSITION INFO:

AUXILIAR ADMINISTRATOR / EAST LONDON – This position will suit someone that has worked within the Automotive Manufacturing Industry. This is a support role that will assist higher-level administrators and Management with routine office, clerical, and coordination tasks.  The position is based in the IDZ, will suit someone residing in the area. 

Requirements:

Grade 12

Computer Literacy (MS Office)

Office Administration Qualification

Experience in Debtors/Creditors/Invoicing/Pricing

Experience in Purchasing of PPE and office consumables and stationery

Exceptionally organised

Strong attention to detail

Good communication in English and interpersonal skills

Ability to work independently without supervision.

Must be able to meet deadlines

Key Responsibilities

Manage the switchboard allocating all incoming calls

Submit shipping documents to the freight forwarders

Manage Debtors accounts (request remittances from Customers, download invoices monthly, reconciliations and sent statements to customers with follow ups.

Manage Creditors (submit purchase invoices to Spain and PKF when required)

Captured of Invoices on MRP system (Izaro) and send to Spain headquarters

Update pricing on MRP system (Izaro) for customers on a quarterly basis

Suppliers and Customers new accounts creation

Purchasing PPE for all employees,

Purchase stationery for production and office staff

Purchase staff consumables

Manages internal factory staff orders and consumables

Submit all factory staff approved hours timesheets to Finance for payment weekly

Assist in obtaining quotations when required

Update price increases from the Suppliers on the MRP System

Create Purchase Orders on MRP System (Izaro)

Creating New Item References on MRP system (Izaro) for New Projects and update Master Data

Salary – R10,000 per month

APPLICATION PROCESS: Online applications will receive preference, alternatively e-mail CV with recent head and shoulder photo to , ensure you use “ADMINISTRATOR" as a reference in the subject field. Please deem your application as unsuccessful if you receive no feedback after 4 weeks.