Manage Customers/ debtors:
ü Load and maintain all customer records onto Xero
ü Manage customer complaints/queries daily
ü Manage and produce monthly customer invoices and statements
ü Obtain and send job cards to clients as and when requested
ü Follow up daily on overdue debtors
ü Provide weekly feedback to Financial Manager overdue debtors
ü Maintain a list of debit orders and process monthly debit order run
ü Send invoices to clients with job cards (Project & maintenance)
ü Sending invoices
ü Ensure the invoice meets the statutory requirements (Creditors)
ü Capture the invoice or raise Non-supplier purchase orders
ü Ensure amounts on quote are accurate and quotes are authorised
ü Create purchase order and ensure the correct account and account has been selected.
ü Send PO’s to suppliers & requestor with the required delivery date & address
ü Ensure accurate amounts, quantities and estimated dates are used
ü Scan and attach the corresponding PDF invoice to the system
ü Set the payment date
ü Process and attach all bills paid with KB or AR credit cards
ü Reconcile credit card transactions with credit card statements
ü Ensure that credit card accounts have zero balances at month end
ü Process all bills paid from petty cash
ü Prepare monthly petty cash reconciliation
ü Ensure that petty cash balance corresponds to counts
ü Compile standard quotes, within agreed timelines.
ü Ensure the quotes are accurate.
ü Send quotes to clients.
ü Follow up on quotes which have not been accepted and escalating to sales team where necessary.
ü Send weekly outstanding deposits schedule to sales team
- Degree in Accounting & Articles (SAIPA)
- At least 1 years relevant experience
- Experience with debt collection
- Experience in Xero Accounting (NOT NEGOTIABLE)
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