SUMMARY:
Our client based in Potchefstroom is looking to employ an experienced Accounting Administrator.
POSITION INFO:
DUTIES
Administration & General:
• Issue all quotations to clients.
• Issue all purchase orders to suppliers.
• Complete and submit vendor registrations.
• Complete and submit credit account applications.
• Stamp & encrypt all company documents.
• Answer questions for & supply any requested information or documents to suppliers, clients, partners or staff members.
• Routinely follow up on all quotations sent to clients.
• Issue report numbers for all surveys.
• Arrange for accommodation and other necessities when staff members travel for work.
• Arrange office functions, including birthdays and year-end functions.
• Keep track of office and kitchen supplies & buy stock as needed.
• Process all supplier pricelists as received for marketing department, accounting department, and inventory (stock codes).
• Complete necessary documentation for tender submissions.
• Correspond with and provide training course information to all prospective candidates.
• Enroll all candidates for training courses and provide their information to OHTA/BOHS.
• Set-up virtual meetings and physical classrooms as necessary for all training courses.
• Set-up and invigilate all online examinations & re-writes for training courses, or arrange shipping to and from the company for physical examination scripts.
• Arrange and oversee any physical projects for the office, i.e. installation of wi-fi routers or acquiring branded clothing.
Accounting:
• Process all invoices received from suppliers & load them for payment.
• Process all orders received from clients & Issue all invoices to clients.
• Routinely follow-up on outstanding client payments & send out statements.
• Process all payments received & made, to update all client and supplier accounts.
• Process VAT report every two months.
• Process and file all physical slips for records.
• Handle all queries on invoices and accounts.
Shipping & Logistics:
• Arrange and keep track of all shipments between the company, clients, and suppliers (import and export included).
• Supply clearance- and any necessary customs documentation for international shipments.
• Get cost estimates from freight forwarders for large shipments.
• Set-up and print paperwork for all outgoing deliveries, and file paperwork received back.
• Supply international shipping documents to the bank on request.
REQUIREMENTS
Matric
5 to 10 Years previous experience as a Administrator
Diploma in Admin or Finances
NB! This job is now closed. You can apply for other jobs by uploading your CV.