CORE PURPOSE OF JOB

To offer comprehensive secretarial services, that include office administration and management; logistical support for marketing, promotions, events and exhibitions; and for the Head of Department and staff of the Department of Visual Arts.

KEY PERFORMANCE AREAS

• Assist in organizing and arranging, and participate in, events that pertain to learning and teaching, operations and marketing: fashion shows, exhibitions, career expos, seminars and such like.
• Manage filing, mail and distribution, student records, marks records, examination and general communications, and administration of documents, forms and templates.
• Type, template and archive all documentation, including letters, reports, agendas, minutes, communication and examination papers for the department.
• Handle all telephonic communications from internal and external customers; take messages; redirect calls; establish context and screen for the HoD.
• Manage the diary of the HoD electronically and manually and facilitate, where physically possible, efficient and effective use of time for the HoD in the performance of her/his duties.
• Be responsible for all travel, accommodation and venue arrangements and ensure that cheque requests have been arranged timeously on the financial ITS system.
• Be responsible for scheduling and arranging meetings, informing staff and stakeholders, taking minutes, distributing minutes and following-up on actionable items.
• Handle all incoming and outgoing mail and the distribution thereof.
• Perform all (Integrated Tertiary Software) ITS-related administrative matters relating to marks and students, quotes, requisitions, job requests and budget.
• Assist with Fist year enquiries and enrollments
• Assist with administrative duties pertaining to the Interdiciplinary & Visual Studies streams.

CORE COMPETENCIES

• An in-depth knowledge and experience of best practice office management and general administrative processes.
• Sound knowledge of NMU policies and procedures or evidence of similar exposure at tertiary level elsewhere
• Public relations and marketing experience
• Strong verbal and written communication skills.
• Proven ability to lead, employ initiative and manage a secretarial/ PR portfolio
• Proficiency in MS Office Suite (including OneDrive) and cloud-based services like Google Apps.
• Integrated Tertiary Software (ITS) and Mac literacy is desirable.

REQUIREMENTS

In order to be considered for appointment to this post, candidates should possess a grade 12 certificate. A NDiploma / Degree in PR/Communication/related qualification will be an advantage. Three to five years work-related experience in a public relations/communication/related field will also be an advantage.

Disclaimer:

No applicant would be allowed to apply and/or would be accepted after the closing date (21 February 2022).

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

ADDITIONAL INFORMATION e.g. contact person and telephone number, e-mail; etc. must be displayed on CV.

Applications must be accompanied by a cover page on which applicants explain how they meet the requirements of the post.