SUMMARY:
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POSITION INFO:
Our client based in Centurion is looking to appoint a detail-oriented and reliable Admin & Bookkeeper.
Responsibilities:
Recording Financial Transactions
- Sales (invoices, receipts)
- Purchases (bills, purchase orders)
- Bank transactions (deposits, withdrawals, transfers)
- Cash transactions (petty cash, till cash)
Managing Accounts Payable
- Entering supplier invoices
- Tracking due dates and making payments
- Reconciling supplier statements
Managing Accounts Receivable
- Creating and sending customer invoices
- Recording customer payments
- Following up on overdue accounts
Bank Reconciliation
- Matching internal records with bank statements
- Identifying discrepancies or missing transactions
Payroll Processing (if applicable)
- Recording payroll expenses
- Tracking employee deductions and benefits
- Calculating PAYE, UIF, and other statutory contributions
Journal Entries
- Recording adjusting entries for accruals, depreciation, provisions
- Reallocating expenses and correcting errors
Maintaining the General Ledger
- Organising all accounts (assets, liabilities, income, expenses)
- Keeping the books balanced (debits = credits)
Tax Compliance Support
- Calculating and recording VAT
- Preparing for income tax submissions
- Keep supporting documents for audits
Financial Reporting
- Preparing trial balance
- Assisting with the preparation of the income statement, balance sheet, and cash flow statements
Inventory and Asset Tracking
- Recording inventory purchases and usage
- Maintaining fixed asset registers
E-Commerce Bookkeeping Functions
- Integrating online sales platforms with accounting software (e.g. Shopify, WooCommerce, Takealot)
- Recording online sales and merchant fee deductions (e.g. PayFast, PayPal, Yoco)
- Reconciling payment gateways with bank deposits
- Managing refunds, chargebacks, and returns
- Calculating shipping costs and expenses
- Tracking stock movements across online and physical locations
- Recording advertising and digital marketing expenses (e.g. Google Ads, Facebook Ads)
- Monitoring sales tax/VAT compliance across jurisdictions (if applicable)
Supply Chain Management Support
- Coordinating purchase orders and supplier deliveries
- Tracking the cost of goods sold (COGS) and landed costs
- Monitoring lead times and delivery schedules
- Assisting in vendor evaluation and contract management
- Recording logistics, warehousing, and fulfilment expenses
- Supporting demand forecasting through historical data analysis
- Liaising between procurement, finance, and inventory management functions
Administrative and Operational Oversight
- Handling supplier registrations and vendor onboarding documentation
- Preparing and submitting tenders, quotes, and compliance documents
- Maintaining company records, licences, and statutory registrations
- Scheduling and supporting internal operational meetings
- Coordinating insurance, security, utilities, and premises-related tasks
- Ensuring workflow integration across departments
- Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives
Requirments:
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Matric certificate
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A relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)
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Minimum of 2 years’ experience in a similar role (administration & bookkeeping)
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Proficient in accounting software such as Pastel, SAGE, or similar systems
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Competent in Microsoft Office, especially Excel, Word, and Outlook
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Excellent organizational and time management skills
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Strong numerical ability and attention to detail
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Effective communication skills – both verbal and written
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Ability to work independently and take initiative
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Reliable, trustworthy, and able to handle confidential information
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Fluent in English (Afrikaans is an advantage)
