SUMMARY:
ENTRY LEVEL VACANCY: Looking for an Admin Assistant with 1-3 years of experience in finance-related administrative roles. Must have strong organisational skills and attention to detail. Matric and office admin qualification required.
POSITION INFO:
Job Specification: Administrative Assistant – Finance Industry (Nelspruit)
Position Overview
The Administrative Assistant will provide essential administrative, clerical, and operational support to a financeâfocused office. This role requires exceptional organisational skills, strong attention to detail, and the ability to work accurately in a fastâpaced, complianceâdriven environment. The ideal candidate is professional, reliable, and comfortable handling confidential financial information.
Key Responsibilities
- Administrative & Office Support
- Manage daily office operations, including filing, scanning, printing, and document control
- Maintain organised digital and physical filing systems aligned with financial compliance requirements
- Handle incoming calls, emails, and client queries professionally
- Schedule meetings, manage calendars, and coordinate appointments for management
- Prepare meeting packs, agendas, and minutes
- Financial Administration
- Assist with data capturing, invoice processing, and reconciliations
- Support the finance team with documentation for audits, compliance checks, and reporting
- Process supplier and client documentation accurately
- Maintain records of financial transactions and ensure all supporting documents are complete
- Client & Stakeholder Support
- Serve as a first point of contact for clients, suppliers, and partners
- Assist with onboarding documentation, KYC requirements, and compliance forms
- Ensure professional communication and followâups with clients
- Reporting & Documentation
- Prepare basic reports, spreadsheets, and summaries as required
- Assist with drafting correspondence, proposals, and internal communication
- Ensure accuracy and consistency in all documentation
Minimum Requirements
- Matric (Grade 12)
- Certificate or diploma in Office Administration, Finance, or related field (advantageous)
- 1–3 years’ experience in an administrative role, preferably in finance, banking, insurance, or accounting
- Strong computer literacy (MS Office: Excel, Word, Outlook)
- Excellent written and verbal communication skills
- High level of accuracy, confidentiality, and professionalism
Key Competencies
- Strong organisational and timeâmanagement skills
- Ability to work under pressure and meet deadlines
- Attention to detail and strong numerical aptitude
- Professional interpersonal skills and customerâservice orientation
- Ability to multitask and prioritise effectively
- Integrity and respect for confidential information
Working Conditions
- Based in Nelspruit (Mbombela)
- Officeâbased role with standard business hours
- Occasional overtime during peak financial periods
Why This Role Matters
This position plays a crucial role in ensuring smooth office operations, accurate financial administration, and professional client service — all essential for maintaining compliance and supporting the finance team’s efficiency.
Communication limited to short listed candidates.
No Cv's will be accepted by hand, WhatsApp or Email.
