Admin Executive - Temp, KZN

SUMMARY:

An international supply chain solutions company seeks to employ the expertise of an executive office support administrator for a role based in Umhlanga, Durban.

POSITION INFO:

Applicants are required to meet the following criteria:

• Minimum 5 years’ experience in administration, procurement, HR and executive support role
• Strong supplier coordination and communication skills & valid drivers
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience arranging corporate travel preferred
• Experience in a multinational environment advantageous

• Highly organised, reliable, and proactive; strong interpersonal and communication skills.
• Able to manage multiple tasks and deadlines without supervision.
• Professional, discreet, and confident, engaging with internal and external stakeholders.
• Solution-focused mindset with attention to detail.

• Source and evaluate potential suppliers for a wide range of goods and services
• Run RFQs/comparison evaluations to ensure competitive pricing
• Maintain supplier relationships and monitor contract and service compliance
• Review pricing, terms, and performance on a routine basis

• Support HR manager with the recruitment admin function

• Maintain suitable stock levels for office supplies and consumables
• Coordinate office equipment servicing and vendor follow-ups
• Ensure records, filing and administration follow company procedures
• Manage contracts and returns for company post-paid cell phone and fuel accounts

• Arrange domestic and international travel, hotel bookings, transport, and visa requirements for South Africa employees, as well as incoming visitors
• Prepare travel itineraries and ensure compliance with company travel policies
• Process travel claims, expense reports, and reimbursement documentation
• Coordinate travel logistics for visiting management, customers, and partners

• Assist in planning/coordinating meetings, staff events, workshops, any customer functions, and site visits
• Arrange venues, catering, entertainment, hospitality and supporting materials
• Ensure all events and engagements are executed professionally, and appropriate branding is placed

• Support the MD with diary and meeting coordination
• Prepare documentation, meeting packs, correspondence, and follow-up actions
• Act as a coordination point between teams to ensure information flows smoothly

• Manage the reception area, ensuring it is welcoming, professional, and well-maintained
• Handle incoming and outgoing courier deliveries and correspondence