SUMMARY:
We're looking for a detail-oriented Invoicing Clerk with a logistics background to handle accurate, timely invoicing for container transport, storage, and related services, and to ensure all billing aligns with operational and client requirements.
POSITION INFO:
Minimum Requirements: Matric (Grade 12) 2-3 years' experience in invoicing or finance administration Experience in logistics, freight forwarding, or container transport. Relevant qualification in Accounting, Finance, or Supply Chain Strong attention to detail and numerical accuracy Good understanding of container logistics processes Knowledge of demurrage, detention, and port charges Proficiency in Microsoft Excel Experience with accounting or transport systems (e.g., Sage, Pastel, SAP, TMS) Strong organisational and communication skills Ability to work under pressure and meet deadlines. Key Responsibilities: Create and maintain Soft Ship files for each job Print and attach tracking reports to shipment files Collect, split, and file PODs (Proof of Delivery) and trip sheets Ensure full and empty PODs per leg are accurately filed Track empty container turn-in on shipping line\/operator systems Verify and update delivery execution details (truck, trailer, driver, dates, times) in ERP Download Navis reports (imports) and upload into ERP system Perform stack close checks , reconcile Navis vs ERP, and validate stack dates Audit and maintain customer and supplier tariff masters in ERP Monitor and download pending task reports and follow up on outstanding items Validate cost splits and job costing accuracy before invoicing Scan and email PODs and invoices to customers Process and post invoices in ERP system Liaise with operations, cartage controllers, drivers, and finance to ensure data accuracy and completeness.
