Administrative & Finance Coordinator - Paarl

Recruiter:

Vine Recruitment

Job Ref:

CPT000544/DvdM

Date posted:

Monday, November 9, 2026

Location:

Paarl, South Africa

SUMMARY:

Our client in Paarl is seeking a well-organised and detail-oriented Finance, Procurement & Administration Coordinator to support the company's financial administration, logistics, HR administration, and day-to-day operations across multiple European offices.

The incumbent will act as a central administrative resource for the European business, working closely with project managers, engineers, office management, and external service providers to ensure that financial, HR, and operational processes run accurately, efficiently, and on time.

POSITION INFO:
Responsibilities: Financial Administration Prepare sales invoices and purchase orders. Verify supplier invoices and expenses against purchase orders. Monitor accounts payable and receivable, and follow up on outstanding items. Submit financial documentation to the outsourced accounting service provider accurately and within agreed deadlines. Logistics & Travel Coordinate project logistics, including flight and hotel bookings. Arrange travel itineraries for staff and ensure travel costs are recorded and allocated correctly. Travel bookings and associated travel management of staff based in Europe. Project Support Serve as the primary administrative point of contact for project managers. Provide general operational and secretarial support, including scheduling, document preparation, and follow-up on actions. HR Administration Manage employee expense claims. Maintain sick leave and holiday records. Liaise with payroll providers to coordinate monthly payroll across Germany, the Netherlands, Sweden, Belgium and Poland and other countries required. General Administration Maintain accurate records and filing systems. Coordinate correspondence with internal teams, clients, suppliers, and service providers. Support the efficient running of daily business activities. Requirements: Minimum Qualification Diploma or degree in Finance, Accounting, Business Administration, Office Management, Human Resources or a related field, or equivalent relevant Qualification. Experience Minimum 5 years of relevant experience in an administrative, finance administration, or office coordination role. Experience in financial administration, logistics and HR support would be advantageous. Experience supporting international or multi-country teams, particularly in Europe, is preferred. Technical Knowledge Working knowledge of invoicing, purchase orders, accounts payable and receivable processes. Understanding of basic HR administration, including leave records, expense claims and payroll input. Familiarity with travel booking and logistics coordination Please send cv, qualifications, references, salary expectation and photo to:

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