Administrative Assistant to the Regional Manager (Insurance/Finance) (Remote position)

Recruiter:

O'Brien Recruitment

Job Ref:

3752898154

Date posted:

Tuesday, October 7, 2025

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Are you an organised, proactive, and detail-driven individual who thrives in a fast-paced environment? Our client, a well-established organisation within the financial services/Insurance industry, is seeking a professional Administrative Assistant to provide dedicated support to their Regional Manager.

This pivotal role ensures the smooth operation of regional activities by managing administrative functions, coordinating communication, and assisting with strategic and operational priorities.

Please forward your CV to

Key Responsibilities

Provide full administrative support to the Regional Manager, including calendar management, scheduling meetings, and handling correspondence.
Prepare, format, and distribute reports, presentations, and documentation.
Maintain efficient filing systems (both digital and physical) for compliance, contracts, and operational records.
Act as the first point of contact for internal and external stakeholders, ensuring a professional and welcoming approach.
Coordinate travel arrangements, events, and regional team activities.
Assist with tracking performance indicators, compiling regional reports, and monitoring deadlines.
Support recruitment, onboarding, and HR-related administrative tasks within the region.
Manage office supplies, stationery, and operational logistics.
Handle confidential information with the highest level of discretion.

Requirements

Matric / Grade 12 essential.
Minimum of 2–3 years’ experience in an administrative or PA/secretarial role (experience within financial services or legal sectors preferrable).
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent organisational and time management skills.
Strong written and verbal communication abilities.
High attention to detail, integrity, and professionalism.

Key Competencies

Proactive & Resourceful: Anticipates needs and resolves issues independently.
Interpersonal Savvy: Builds positive relationships with clients, colleagues, and stakeholders.
Resilient & Adaptable: Thrives under pressure and meets tight deadlines.
Detail-Oriented: Maintains accuracy and quality across all tasks.

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