Administrative Clerk

SUMMARY:
a New vacancy has become available for an Administrative Clerk for our client in the FMCG Industry based in Century City Cape Town.

POSITION INFO:
Main Duties/Key Results Areas:

• Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier.
• Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)
• Amending and canceling Forexes.
• Send new supplier information sheets to AP for opening accounts.
• Generating international purchase orders
• Amending and canceling purchase orders
• Updates regarding supplier information e.g., changes in payment terms.
• Validate supplier confirmation / Proforma Invoice with purchase order.
• Ensure that management authorizes, and signs purchase order requisition forms, when required.
• Upload documents and update reference numbers on the Dashboard.
• Liaise with suppliers and assist various departments with the same.
• Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.
• Working closely with buyers daily.
• Updating of daily DB report before COB
• Working with Mail Chimp – refers to posting in-store and forwarding offers.
• Forward unsold – with or without costings report.
• Compiling of GEO Price List.
• Hunting lines.
• Damaged and expired stock report.
• Compiling and sending out import statistics / weekly reports when required.
• Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned.
• Creating product codes on SYSPRO.
• Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
• Researching lists such as suppliers/plants for specific products when requested.
• Updating of cold stores on the system when the delivery report is received.
• Ensuring that no blanks or TBA are on Expedite.
• Notifying sales admin/processing of unsold or sold loads with all relevant information.
• All and any other related tasks and duties as requested by the Employer.

• Matric
• Related tertiary qualifications advantageous
• Proficient in the use of the Microsoft Office Suite
• Relevant experience advantageous
• Syspro experience advantageous
• Understanding of costing and basic logistical procedures required

• Positive attitude
• Good communication and organisational skills
• Ability to work independently while being a team player
• Ability to work under pressure
• Ability to meet set deadlines
• Accuracy and efficiency
• Problem solving abilities
• Professional Conduct
• Capable of working in a fast-paced work environment
• Time management and organizational skills
• Multitasking
• Proactive
• Energetic and enthusiastic