Administrator

SUMMARY:
Pingo Deliveries invites suitably qualified candidates to apply for the Junior Admin Clerk position, based in Cape Town at Pingo Head Office. The role is responsible for coordinating and performing the daily admin and processing activities. Overall, this position ensures that daily operations meet and exceed daily performance expectations and servi...

POSITION INFO:
Pingo Deliveries invites suitably qualified candidates to apply for the Junior Admin Clerk position, based in Cape Town at Pingo Head Office. The role is responsible for coordinating and performing the daily admin and processing activities. Overall, this position ensures that daily operations meet and exceed daily performance expectations and service level agreements. The incumbent will work closely with the creditors team, fleet team and suppliers.• Assist with the Purchase Order creation and approval process • Creation of Purchase orders based on supplier quotes received, receipting once work completed and matching to supplier invoices. • Maintain and document necessary information and utilize reports. • Liaise with suppliers to confirm go ahead with repair or service once PO approved. • Keeping record of maintenance and service schedules for motorbikes. • Follow up daily telephone calls and respond to mails to suppliers and branches. • Interface with Suppliers to answer questions or solve problems • Work closely with Finance team who will arrange for supplier reconciliations and payment. • Timeous monthly, weekly and daily information • Ensure to be at work as per work contract and facility requirements • Daily administration completed for the day • Daily filing and archive of digital documents • Identify areas of improvement and improvements for existing work procedures and practices. • Discuss and coordinate activities with other departments and workshops.Qualification and Experience • Proven work experience as an Admin Clerk • Highly effective administrative skills and techniques • Knowledge of Fleet Management software packages will be advantageous • Knowledge of Microsoft Office, Excel. • Ability to input, retrieve and understand data • Hands-on commitment to getting the job done • Excellent communication and interpersonal skills • Strong organisational and time management skills