Administrator

Recruiter:

Marvel Placement Consultants

Job Ref:

PTA001416/ZS

Date posted:

Thursday, May 16, 2024

Location:

Johannesburg, South Africa

SUMMARY:
Administrator
We are recruiting for an Administrator on behalf of our client operating within the plumbing industry. The desired candidate should demonstrate a minimum of 2 years’ experience within the plumbing industry. This position is situated in Johannesburg East, Gauteng.

POSITION INFO:
Minimum Requirements:

Matric.
Beneficial: Relevant tertiary qualification.
2 years’ experience as an Administrator, Office Assistant, or similar role, preferably in the plumbing industry.
Proficiency in Microsoft Office Suite.
Excellent organisational and time management skills.
Beneficial: Familiarity with plumbing terminology and procedures is advantageous.

Roles and Responsibilities:
Basic Administration:

Perform general office duties, including answering phones, responding to emails, and managing correspondence.
Maintain and update filing systems, both electronic and physical.
Order and maintain office supplies as needed.

Invoicing:

Generate and issue invoices to clients accurately and in a timely manner.
Record payments received and follow up on outstanding invoices.

Job Coordination:

Assist in the scheduling and coordination of plumbing jobs.
Communicate job details, including timeframes and requirements, to plumbing technicians.
Ensure proper documentation and permits are obtained for each job.

Client Correspondence:

Act as the primary point of contact for clients, addressing inquiries and concerns professionally and promptly.
Provide updates to clients regarding the status of their projects.
Coordinate with clients to schedule appointments and service calls.

Data Entry and Record-Keeping:

Input job details, client information, and service records into the company's database accurately.
Maintain comprehensive and organised records of all transactions and interactions.

Assist in Administrative Support:

Support management and other staff with administrative tasks as required.
Prepare reports, presentations, and other documents as needed.
Collaborate with team members to ensure efficient office operations.

Compliance and Regulation:

Stay informed about industry regulations and compliance requirements.
Ensure that all administrative processes adhere to legal and regulatory standards.

Continuous Improvement:

Identify opportunities to streamline administrative processes and improve efficiency.
Provide feedback and suggestions for enhancing office procedures.

Closing Date:
Submissions for this vacancy will close on 23 May 2024, however, you will still have the opportunity to submit your CV for this position till 15 June 2024.

Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

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