Administrator

SUMMARY:
Administrator
Our client, a construction company, is currently recruiting for an Administrator. The Administrator will be responsible for providing comprehensive support in managing site operations, stock schedules, invoicing, and general administrative tasks. This role requires attention to detail, strong organisational skills, and the ability to manage multiple tasks efficiently.

POSITION INFO:
Minimum Requirements:

• Essential: High school diploma or equivalent.
• Beneficial: A relevant degree or qualification in Administration or a related field.
• At least 2-3 years of experience in an administrative or similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.) and Pastel.
• Ability to work under pressure and meet deadlines.
• Own vehicle and Driver's License.

Duties and responsibilities:

• Maintain a daily logbook of activities, deliveries, and updates.
• Update the Stock Control Sheet, follow up with suppliers on deliveries, and manage stock records.
• Ensure all purchases are correctly loaded into Pastel at agreed prices.
• Place and track stock orders, ensuring correct quantities and delivery.
• Maintain asset registers, including tools, vehicles, and service plans.
• Update and manage the planning schedule, track project milestones, and ensure site operations follow the plan.
• Keep a record of site conditions, including downtime, and report accordingly.
• Track diesel purchases and usage, ensuring accurate records are maintained.
• Ensure all sundry purchases are approved, and invoices are loaded daily.
• Prepare and manage invoicing in Excel and create Word reports for engineers.
• Submit weekly reports on planning, plant status, diesel usage, and site progress.
• Check subcontractor claims, ensure claims match site diaries, and ensure documents are submitted on time for payment.
• Prepare and verify month-end supplier invoices and generate project summary reports.
• Ensure proper communication with stakeholders and verify invoicing emails with the manager before sending.
• Follow up with site agents to ensure work is being delivered as per planning.
• Prepare daily expense schedules for accountant.
• Issue orders and follow up on orders.

Closing Date:
Submissions for this vacancy will close on 05 June 2025, however, you will still have the opportunity to submit your CV for this position till 29 June 2025.

Please Note:
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

 

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