Administrator

SUMMARY:
Administrator
Our client, a construction company, is currently recruiting for an Administrator. The Administrator will be responsible for providing comprehensive support in managing site operations, stock schedules, invoicing, and general administrative tasks. This role requires attention to detail, strong organisational skills, and the ability to manage multiple tasks efficiently.

POSITION INFO:
Minimum Requirements:

• Essential: High school diploma or equivalent.
• Beneficial: A relevant degree or qualification in Administration or a related field.
• At least 2-3 years of experience in an administrative or similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.) and Pastel.
• Ability to work under pressure and meet deadlines.
• Own vehicle and Driver's License.

• Maintain a daily logbook of activities, deliveries, and updates.
• Update the Stock Control Sheet, follow up with suppliers on deliveries, and manage stock records.
• Ensure all purchases are correctly loaded into Pastel at agreed prices.
• Place and track stock orders, ensuring correct quantities and delivery.
• Maintain asset registers, including tools, vehicles, and service plans.
• Update and manage the planning schedule, track project milestones, and ensure site operations follow the plan.
• Keep a record of site conditions, including downtime, and report accordingly.
• Track diesel purchases and usage, ensuring accurate records are maintained.
• Ensure all sundry purchases are approved, and invoices are loaded daily.
• Prepare and manage invoicing in Excel and create Word reports for engineers.
• Submit weekly reports on planning, plant status, diesel usage, and site progress.
• Check subcontractor claims, ensure claims match site diaries, and ensure documents are submitted on time for payment.
• Prepare and verify month-end supplier invoices and generate project summary reports.
• Ensure proper communication with stakeholders and verify invoicing emails with the manager before sending.
• Follow up with site agents to ensure work is being delivered as per planning.
• Prepare daily expense schedules for accountant.
• Issue orders and follow up on orders.