Administrator

SUMMARY:
An Internal Vacancy exists for an Administrator in the Critical Infrastructure division based in Centurion, Head Office – MTN Investigation.

The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:  

POSITION INFO:

• Prepare and submit the monthly executive report.
• Schedule REG21 appointments and coordinate with creditors to ensure timely payment of related invoices.
• Regularly monitor expiration dates for personnel certifications and update records as required on DMS.
• Provide administrative support to the DFO for all firearm-related requests, including the issuance and management of firearms.
• Conduct inspections of company vehicles every Monday to ensure they are in proper working condition and Compile and submit a detailed report following each inspection.
• In the event of an accident or when repairs are required, I gather all necessary documentation and coordinate with the fleet department to ensure timely and efficient completion of repairs.
• Handle all matters related to vehicle tags, including issuance, renewal, and replacement as required.
• Record all closed dockets in the docket book and ensure they are easily retrievable when required.
• Make sure all closed dockets are stored at AGS.
• Ensure timely submission of fuel reports, complete with all required documentation, and provide a report.
• Ordering of stationery and cleaning supplies.
• Liaise with the procurement department regarding office maintenance requests, such as leaking roofs, electrical plugs, network cables, window tinting, and other related issues.
• Accommodation, Flight and Bus booking.
• Attend and Compile weekly Meeting minutes.
• Assist investigators with technical issues related to their Company equipment (PCs, GPS,3G, and etc) by liaising with the IT department and conducting necessary follow-ups on their behalf.
• Manage the procurement of chargers, batteries, and other necessary equipment.
• Process phone upgrades.
• Requesting data top-up or minutes.
• Oversee and manage all office printer-related matters, including maintenance, troubleshooting, and ensuring proper functionality.
• Couriering & collection to and from other regions.
• Assisting employees with Sage access difficulty.
• Personnel Files updating and general documentation safe keeping.
• Indexing, filing and arranging storage of closed dockets.

• Grade 12 or equivalent qualification.
• Minimum one years’ experience in a similar position.
• Advanced typing skills.
• Attention to detail.
• Excellent written, verbal communication skills (fully bilingual).
• Dependable, work independently, meticulous and precise (number accuracy is imperative).
• Advanced Excel skills will be advantageous.
• Advanced Word skills to create reports and review documents as and when required.
• Effective communication skills, able to present data insights in a clear and understandable manner.
• Ability to work under pressure and meet targets.
• Required to work overtime from time to time.
• Clean disciplinary, criminal and credit record.
• Candidates will undergo polygraph and background checks.
• Own transport.