Administrator

SUMMARY:

• Responsible for providing administrative support to the team to ensure efficient running of the office.
• To assist the team through planning and coordination of information to optimize workflow procedures in the team.
• To be the point of reference for all queries, requests or issues and be an integral part of the unit.

POSITION INFO:

• Responsible for providing administrative support to the team to ensure efficient running of the office.
• To assist the team through planning and coordination of information to optimize workflow procedures in the team.
• To be the point of reference for all queries, requests or issues and be an integral part of the unit.

• Matric

• Relevant Diploma

• 2 to 5 years proven Secretarial and Administration experience.

• The following computer skills and knowledge of office software packages are essential:

MS Word; PowerPoint; Excel; Outlook

• Knowledge of SAP will be an added advantage 

Internal / Operational Processes

• Handle FICA allocations in respect to transactions submitted to the Anti-Money Laundering Cluster.

• Handle PFMA allocations in respect to request submitted to the Compliance Management Cluster.

• Ensuring efficient and effective administrative functioning of Compliance and Regulatory Affairs Department (CRAD) Effectively manage the administrative and coordination activities within the department.

• Provide administrative support to the HoD and Department, including but not limited to:

   o Quality check all documents issued by the HoD

   o Act professionally as liaison between internal and external stakeholders

• Provide assistance in reviewing EXCO/ Board Sub-Committees/ Board packs to ensure quality and timeous submissions.

• Manage departmental actions to ensure they are implemented

• Ensure that the departmental team members comply with all internal policies and training requirements of the IDC

• Coordinate inputs for all planning and delivery processes relating to the department’s strategy execution

• Type business letters, memoranda and general correspondence for both internal and external purposes

• Ensure that administrative processes are in place in the Department

• Assist the HoD to monitor delivery of key tasks, implementation of actions from Committees or in meetings

• Consolidate departmental reports from team members

 

Customer Focus Stakeholder Management

• To attend to general correspondence and liaison with internal and external clients (as and when required);

• Manage HoD activities with respect to engaging with stakeholders within IDC 

 

Learning, Leadership People Growth

• Manage own development to enhance own competencies

• Participate in knowledge sharing in the team

 

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