Administrator

SUMMARY:
Our client has a national footprint that specializes in the innovative operations and management of boiler plants on behalf of Industrial clients are seeking a highly organised Administrator to manage day-to-day administrative operations and ensure accurate stock control in a fast-paced industrial environment.

POSITION INFO:

Requirements:

• Sage X3 experience (essential) or similar ERP system for:

o Stock movements & Stock count processes

o Purchase orders & receipts

o Product master data

o Debtors, creditors, and stock processing

• Intermediate Excel skills, including working with reports and data analysis.

Competencies:

• Excellent communication skills, with the ability to coordinate effectively with internal teams and external suppliers.

• Highly detail-oriented and organised, with strong follow-through.

• Able to work independently and manage multiple priorities in a busy environment.

• Strong administrative skills, including document control and accurate record keeping.

• Proactive, solutions-focused mindset with strong analytical and problem-solving skills.

Experience:

Stock Control & Inventory Management:

• Manage and monitor stock levels, ensuring accuracy through regular stock count processes.

• Track and record stock movements, investigate discrepancies, and maintain clear audit trails.

• Process and manage purchase orders and purchase order receipts.

• Maintain and update product master data in the system.

• Coordinate with suppliers regarding deliveries, stock issues, and lead times.

• Generate and interpret Excel reports from system data to optimise stock levels and support decision-making.

Business Administration & Office Management:

• Oversee daily administrative operations to ensure smooth workflow across the steam house and office.

• Manage calendars and schedules for managers and team members, including arranging appointments and travel.

• Monitor and respond to emails and phone calls, redirecting queries appropriately and ensuring timely follow-up.

• Prepare meeting agendas, take minutes, and distribute documentation, track action items and follow-ups.

• Coordinate meetings and special events, including logistics and support materials.

• Oversee office activities, including supply inventory and general office upkeep.

• Ensure compliance with organisational policies, procedures, and administrative standards.

HR & Finance Support:

• Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.

• Assist in the preparation of financial reports, invoices, and expense reimbursements.

• Process weekly wages accurately and on time.

Documentation & Reporting:

• Maintain accurate and organised filing of documents related to Sage X3 (or similar) transactions.

• Produce regular and ad-hoc Excel reports for management, based on system data.

Knowledge & Skills:

• Proven experience in Stock Control, Stock Management, and Inventory Control.

• Experience working in a fast-paced, industrial environment (manufacturing / industrial operations advantageous).

• Ability to process weekly wages.