Administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
An admin job description involves ensuring smooth office operations through clerical, organizational, and support tasks like managing schedules, handling correspondence (calls/emails), maintaining records, greeting visitors, ordering supplies, and preparing documents, essentially keeping staff productive and the workplace efficient, with specifics varying by industry and company size.

Responsibilities

• Communication: Answering phones, emails, greeting visitors, directing inquiries.
• Scheduling: Managing calendars, booking meetings, arranging travel/accommodation.
• Record Keeping: Organizing files (digital/paper), data entry, maintaining databases, compiling reports.
• Office Management: Ordering supplies, liaising with suppliers, maintaining office systems, ensuring smooth daily functions.
• Document Preparation: Typing letters, creating spreadsheets, presentations, and minutes.
• Support: Assisting staff and management with various tasks, including financial (invoicing, expenses) and HR-related duties.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Strong organizational and time-management skills.
• Excellent communication (written & verbal) and interpersonal abilities.
• Proficiency with office software (Microsoft Office, databases).
• Attention to detail and problem-solving.
• Ability to work autonomously and collaboratively.