SUMMARY:
-
POSITION INFO:
A well-established company within the technical services industry is seeking a highly organised and detail-oriented Office Administrator to join their team. This role is essential in ensuring smooth daily operations, maintaining accurate records, and supporting both technicians and management.
The successful candidate will be proactive, communicative, and comfortable working in a fast-paced environment.
Key ResponsibilitiesDaily Job Cards
- Collect and check job cards from technicians
- Capture/open job cards on QuickBooks
- Update missing details and pricing
- Maintain job card spreadsheets
- Prepare completed documentation for invoicing
Weekly Administration
- Reconcile job cards against weekly timesheets
- Follow up on subcontractor job cards and invoices
- Prepare documentation for management approval
Timesheets & Payroll Support
- Capture and verify technician timesheets
- Check overtime claims against tracking systems
- Ensure timesheet information aligns with job card records
Creditors & Supplier Administration
- Collect and reconcile supplier and subcontractor invoices
- Update stock pricing on QuickBooks
- Assist with month-end creditor reconciliations
- Manage freight documentation and related administration
Fleet & Vehicle Administration
- Update vehicle records and mileage logs
- Coordinate maintenance and repairs
- Manage licence renewals and insurance claims
- Monitor vehicle tracking systems
General Administration
- Arrange accommodation bookings when required
- Assist with incoming calls and messages
- Liaise regularly with technicians and customers
- Support the broader admin team where needed
Requirements
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Excellent communication skills
- Proficiency in QuickBooks and Excel
- Ability to multitask and manage deadlines
- Proactive and solutions-driven approach
Note: This role requires an individual half day - three days a week and is Howick based - please consider location when applying.
