Adminstrative Assistant

SUMMARY:
ADMINISTRATIVE ASSISTANT
PIETERMARITZBURG

This role provides administrative, financial, and operational support to the branch, ensuring smooth day-to-day office functioning. The Administrative Assistant will manage communication, document control, basic HR record-keeping, supplier and customer documentation, petty cash, capturing tasks, and general office coordination.

POSITION INFO:
ADMINISTRATIVE ASSISTANT

Minimum skills and experience required:

• National Senior Certificate
• Proficient in MS Office (Word, Excel, Outlook)
• Experience using Pastel Partner
• Strong organisational and time management skills
• Excellent written and verbal communication
• Attention to detail and accuracy
• Ability to work independently and support multiple team members
• Familiarity with office equipment (printers, scanners)

• Answer phone calls, welcome visitors, and manage email and written correspondence
• Maintain factory staff clock cards, submit fortnightly hours, and process leave forms (HR function handled by Head Office)
• File and track customer documentation: invoices, delivery notes, credit notes, and sales orders
• Handle supplier documents including invoices, GRVs, delivery notes, return notes, and statements (reconciling statements to invoices – payments done by Head Office)
• Manage petty cash, reconcile slips, and submit month-end summaries to Head Office
• Type and email invoices; capture supplier invoices and other data on Pastel Partner
• Assist with customer queries and follow up on outstanding payments in coordination with Head Office
• Comply with policies, procedures, and statutory requirements
• Liaise with factory staff, drivers, and internal departments
• Support the Branch Manager, Financial Manager, and colleagues