Adminstrative Assistant

Recruiter:

Kempston Group

Job Ref:

EL000079/AB

Date posted:

Wednesday, November 26, 2025

Location:

Pietermaritzburg, South Africa

SUMMARY:
ADMINISTRATIVE ASSISTANT
PIETERMARITZBURG

This role provides administrative, financial, and operational support to the branch, ensuring smooth day-to-day office functioning. The Administrative Assistant will manage communication, document control, basic HR record-keeping, supplier and customer documentation, petty cash, capturing tasks, and general office coordination.

POSITION INFO:
ADMINISTRATIVE ASSISTANT

Minimum skills and experience required:

National Senior Certificate
Proficient in MS Office (Word, Excel, Outlook)
Experience using Pastel Partner
Strong organisational and time management skills
Excellent written and verbal communication
Attention to detail and accuracy
Ability to work independently and support multiple team members
Familiarity with office equipment (printers, scanners)

Duties and Responsibilities:

Answer phone calls, welcome visitors, and manage email and written correspondence
Maintain factory staff clock cards, submit fortnightly hours, and process leave forms (HR function handled by Head Office)
File and track customer documentation: invoices, delivery notes, credit notes, and sales orders
Handle supplier documents including invoices, GRVs, delivery notes, return notes, and statements (reconciling statements to invoices – payments done by Head Office)
Manage petty cash, reconcile slips, and submit month-end summaries to Head Office
Type and email invoices; capture supplier invoices and other data on Pastel Partner
Assist with customer queries and follow up on outstanding payments in coordination with Head Office
Comply with policies, procedures, and statutory requirements
Liaise with factory staff, drivers, and internal departments
Support the Branch Manager, Financial Manager, and colleagues

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