Admissions Secretary

SUMMARY:
Our client in the education sector has an Admissions Secretary post available. 

The candidate must be able to work under pressure and possess proven qualities such as empathy, organisational skills, teamwork skills and excellent communication skills.

The aim of the job: 

To manage all aspects of the school Admissions process according to GDE and internal policies, providing relevant information and assistance to all stakeholders, as well as performing general administrative duties as required.

POSITION INFO:
CORE DUTIES AND RESPONSIBILITIES OF THE JOB:

The duties and responsibilities of the job are individual and varied, depending on the approaches and needs of the school, and include, but are not limited to, the following:

Admissions

• The application of GDE and school rules relating to the admissions process, assessing the quality of applicants and making decisions regarding acceptance or otherwise
• Providing information and answering queries regarding the admissions process
• Attending GDE meeting regarding the school’s admissions
• Dealing directly with the GDE regarding the placement of learners
• Management of school waiting lists
• Contacting feeder (and previous) schools to ensure fee payments are up to date for prospective pupils
• Contacting parents to ensure that enrolment fees are paid (Grades 0-7)

• Marketing of the school
• Meeting prospective parents and conducting school tours
• Loading and maintaining details of pupils and parents on Pencil box
• Managing Learner Profiles (outgoing and incoming) and Transfer Cards
• Dealing with and distributing flyers
• Intercom announcements
• Maintaining registers for late comers and early leavers

• Purchasing and maintaining first aid consumables for first aid kits and sick room
• Contacting parents to collect sick pupils
• Administering first aid to pupils as required, including admitting pupils to sick room and maintaining sick room register
• Keep sick room neat and tidy
• Organising and maintaining first aid bags for all tours, sports and classrooms

• General filing
• Confirmation of all sporting fixtures
• Typing exams, tests and study notes
• Ordering catering, crockery etc. for six-a-side sports tournaments
• Ordering badges and scrolls
• Purchasing of cards and flowers – special birthdays, staff leaving etc.
• Ordering milk and coal
• General liaison with staff, teachers, SMT, Admin and PS staff
• Any other duties as required by the Principal or Deputy Principal

• National senior certificate/ Grade 12
• Diploma in administration or related field
• Excellent organisational skills
• Strong knowledge of office operations
• Strong computer skills
• Administration and communication skills