Africa Foundation: Senior Accountant

SUMMARY:
An Accountant to full responsibility for the finance & governance functions for the AF Trusts

POSITION INFO:

Responsibilities

• Management Accounts
• Consolidation of monthly management accounts from all organisation in the group to facilitate the preparation of timely and accurate management accounts (Profit and Loss, Balance Sheet and Cashflow) in full compliance with IFRS reporting requirements and AF accounting policies.
• Facilitate detailed reviews to ensure accuracy of all reports and effect improvements to address gaps.
• Investigate and report variances and implement controls to reduce variances where relevant.

• Financial Budgets and Forecasts
• Co-ordinate regional annual budgeting and quarterly forecasting with all stakeholders.
• Maintain commercial focus through preparation & review of detailed budgets and forecasts that accurately tracks and fully discloses expenditure composition, drivers and movements, that is reviewed in detail and approved by the Board before the commencement of the financial year.
• Prepare Quarterly financial forecasts to the end of the financial year, which forecasts accurately reflect updated YTD results, anticipated project closures, planned expenditure, cash requirements and cash positions to the end of the year.

• Annual Audit & Financial Statements
• Liaise with Auditors to execute audit timeously and manage AF teams to facilitate responses.
• Prepare all information for audit timeously to ensure audit commencement deadlines are met

• Governance, Accounting policies and Procedures
• Review and maintain accounting policies and procedures that transactions are fully and accurately disclosed to all stakeholders, assets are accounted for and secured and risks are identified and managed.
• Maintain procedures for custody and control of assets and records in order to ensure safekeeping.

• Project Management, Reporting & Closures
• Review detailed Project accounts to track donations, approved spend and remaining funds.
• Ensure financial processes are aligned with accounting policies and underlying agreements.

• AD HOC TASKS
• Ad hoc projects as required from time to time.

Detailed Responsibilities of you.

• Banking & Cash
• Ensure accurate allocation of Donations & Payments.
• Ensure timeous Payments to Foreign Suppliers & Related Party Loan Accounts.
• Ensure Online Suppliers payments are released timeously.

• Accounts Receivables & Donation Income
• Monthly review of Accounts Receivables.
• Monthly revaluation of Accounts Receivables.
• Update Donation Revenue Reports monthly & distribute to relevant parties.

• Accounts Payables
• Monthly review of Accounts Receivable reports & reconciliations.
• Monthly revaluation of Accounts Receivables.

• Project Management, Reporting & Closures
• Maintain detailed Project accounts to track donations, historical spend and remaining funds over time, with the necessary checks and balances to verify to remaining cash on hand.
• Review underlying agreements and ensure Project spend and reporting is aligned with accounting policies and underlying agreements.
• Manage the financial closure of projects.
• Assist with Project Transfer Requests.

• Donor Reporting
• Donor reporting as required.

• Related Party Loans
• Process entries and reconcile Related Party loans
• Revaluation of all loan accounts.
• Ensure payment for loan accounts is made monthly as required.

• Payroll
• Ensure payroll journals are posted and all payroll accounts are reconciled timeously
• Ensure PAYE/UIF/ETI is submitted timeously.
• Reconcile ETI & raise invoice.

• General
• Ensure 18a certificates are completed as required & retained for Tax purposes.
• Review Balance Sheet reconciliations.
• Fixed Assets Register to be kept updated & depreciation entries processed.
• Any functions deemed necessary to complete month end accurately and timeously.
• Exchange Control
• Reconcile incoming & outgoing funds.
• Complete the Project forecast summary with the Head of Operations.
• Ensure Exchange Control application is submitted 8 weeks before expiry date.

• Statutory Returns
• Ensure Vat returns are submitted timeously & ensure the Vat Audits are dealt with.
• Ensure Tax calculations are done & return is submitted timeously.
• Generate Tax Compliance Certificates as required.
• Ensure Department of Social Development returns are completed timeously.
• Ensure COIDA returns & payment is done timeously.

QUALIFICATION & EXPERIENCE

• Bachelor Degree in Finance/Accounting or similar
• Must be proficient with MS Office Packages and be able to demonstrate superior MS Excel abilities
• Computer literate with the following would be advantageous.
• Sage Intacct.
• Advanced Exc