Asset Management Advisor (2 year contract)

INSTITUTIONAL SUPPORT
• Asset Management Support Plan –conduct baseline assessments that will inform the customization and development of the Asset Management Support Plan (SP). Facilitate the adoption, publication and awareness of the approved SP
• Stakeholder engagements –participate in PT management meetings and present progress report on the implementation of the Asset Management SP. Actively participate in municipal asset management forums
• Provincial Treasury Municipal Asset Management staffing capabilities on an annual basis and provide recommendations to ensure sufficient capacity exists for effective skills transfer
• Municipal (Budget Treasury Office) asset management capacity –undertake annual reviews of the municipal asset management organograms and make recommendations regarding capacitation
• Asset management capacity building –conduct on going capacity building with PT and municipal asset management staff on asset management –related reforms

ASSET MANAGEMENT POLICIES SOPs
Assist the Provincial Treasury Municipal Finance unit and municipalities with designing workable asset management models for their specific environment by:
• Reviewing and aligning the municipal asset management policies SOPS to applicable legislative frameworks and guidelines
• Providing technical guidance and support to municipalities in reviewing and updating of their asset management policies and SOPs
• Building awareness through workshops of asset management policy, regulations and SOPs to municipal staff and councilors as agreed
• Reviewing and updating the Asset Management Plans
• Reviewing and updating the Assets Maintenance Plans

ASSET ACCOUNTING
Assist the PT Municipal Finance unit with municipalities with all municipal asset accounting related matters:
• To ensure compliance with laws and regulations when accounting for municipal assets
• To ensure compliance with applicable GRAP accounting standards and directives when accounting and disclosing assets
• To ensure compliance with recommended asset management guidelines when accounting for assets
• To compile an asset register that addresses the following: Existence, Completeness, Valution, Ownership, Classification, Accuracy
• To ensure a full integration of the asset register with the general ledger as well as compliance with Mscoa requirements

INTERNAL CONTROLS
Assist the Provincial Treasury Municipal Finance unit and municipalities with all municipal asset internal control related matters:
• To ensure internal controls are established for proper asset management practice during the asset life cycle that are in line with rules and regulations, recommended guidelines and GRAP compliance
• To implement internal controls to safeguard assets against improper use, loss, theft, malicious danger or accidental damage
• To institute internal controls that ensure alignment of the service level needs as per the IDP with capital budget and asset acquisition plan
• To implement internal controls that ensure evaluation of the various asset acquisition methods
• To establish controls that ensure that assets are disposed in line with provisions of the MFMA and others applicable guidelines
• To institute controls that will ensure effective collaboration of Technical, Engineering, Finance town Planning Departments etc. in the management and accounting of assets.

QUALIFICATIONS AND SKILLS
• Honours degree in either Financial Management, Accounting, Public Administration, Business administration, Business Management or relevant Field
• At least 10 years’ experience
• Demonstrate knowledge of MFMA, Municipal Finance Operations, management reforms and performance improvement initiatives
• Have knowledge of the following
o Asset management policies
o Asset management SOPs
o Asset accounting
o Asset internal controls