Assistant Company Secretary

JOB SUMMARY:
The Role:

Essential function:

• The Assistant Company Secretary is accountable for ensuring that the company complies with financial and legal requirements, as well as maintaining its high standards of corporate governance.
• Prepare agendas and papers for board...
  
  

  JOB DESCRIPTION:
  

  The Role:

  Essential function:

  • The Assistant Company Secretary is accountable for ensuring that the company complies with financial and legal requirements, as well as maintaining its high standards of corporate governance.
  • Prepare agendas and papers for board meetings, committees and annual general meetings
  • (AGMs) and follow up on action points including pack loading
  • Take minutes, draft chairman notes, draft resolutions, and lodge required forms and annual returns
  • Ensure policies are kept up to date
  • Maintain statutory books, including registers of members, directors and secretaries
  • Deal with correspondence, collate information and write reports, communicate decisions to relevance company stakeholders
  • Monitor changes in relevant legislation and the regulatory environment
  • Liaise with external regulators and advisers, such as lawyers and auditors
  • Oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
  • Assist with the payment procedures of dividends
  • Assist with share option schemes, mergers and takeovers activities
  • Maintain the register of shareholders and monitor changes in share ownership of the company
  • Assist with the administration of the company's pension scheme
  • Enter into contractual agreements with suppliers and customers
  • Manage the office space, personnel administration, insurance for employees, equipment and premises
  • Engage with business and update integrated report documents
  • Engage with Secretariat and deliver strategic deliverables
  • Group reporting across the group and to regulatory stakeholders.

  Skills and Experience:

  Essential Qualification:

  • Matric /Grade 12
  • Legal undergraduate degree
  • ICSA certification, if candidate has less than 7 years experience in Cosec role in a JSE Top40 listed entity

  Experience required:

  • Minimum of 3 - 5 yearsâ?? experience in a listed environment is essential
  • Knowledge of King Code on Corporate Governance, JSE Listing Requirements and Companies Act of 2008 (as amended from time to time)
  • Business and Financial acumen
  • Strategic thinking/ holistic advisory competence
  • Legal and corporate governance knowledge and expertise
  • Legal and commercial risk management
  • Good verbal and written communication skills
  • Attention to detail and a well-organised approach to work
  • The capability to work with numerical information, plus analytical and problem-solving skills

  Personality and Attributes:

  Soft Skills:

  • Highest levels of Integrity and discretion required to handle confidential and sensitive information
  • Interpersonal skills and the ability to work well with people at all levels
  • The ability to prioritise work and to work well under pressure
  • Tenacity to complete a job once started
  • Inter-personal skills to be an ambassador for the Secretariat and outside EOH
  • Self-starter
  • Ability to work under pressure
  • Ability to influence to ensure that regulations are adhered to and compliance and governance are achieved.
  • Tact Discretion to work closely with the Board as 2IC to Group Company Secretary
  • A diplomatic approach and the confidence to provide support to high-profile company staff and board members
  • Ability to assess facts and provide clear process and structure on the way forward
  • Ability to manage self others

   

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