Assistant Manager: SCM (Public Sector)

SUMMARY:
Assistant Manager: SCM (Public Sector)

POSITION INFO:

Job Purpose
To assist the Supply Chain Manager with the execution of the supply chain management functions.

Key Performance Areas
1. MANAGE DELIVERY
• Consolidate the annual procurement plan for review and approval.
• Manage the approved annual procurement plan and ensure achievement of the plan.
• Assist SCM Manager in maintaining/improving procurement policies and procedures in line with relevant legislation (e.g. PFMA, BBBEE, environment and sustainability etc.) in the key areas of demand management and acquisition.
• Implement and entrench simplified processes and standard documentation, e.g. for tendering and general procurement.
• Develops and manage short term delivery plans, considers impact of decisions and report on implementation.
• Considers precedents, standard practices, policies and procedures during decision making but also be able to make innovative plans I consultation with the SCM manager to assist and advice business.
• Execute complex SCM functions including bids and deviations, within the team and as an individual.
• Provide secretariat services to the BAC committee.
• Assist in drafting and maintaining SCM policies, processes and systems and improve alignment with related function processes and systems.
• Optimise the utilization of allocated resources.
• Control specific cost variables to meet established targets.
• Build and maintain relationships with end-users from departments and business units.
• Manage the full acquisition process, including RFQ, RFB and RFI processes.
• Manage the inventory(stationery) management system.
• Assist the SCM Manager to ensure full compliance to the supply chain management requirements in terms of PPFA, BBBEE, policies, PFMA and related treasury regulations
• Provide input into the drafting of the departmental budget
• Provide support to the finance and supply chain management teams
• Perform other duties as assigned from time to time
• Produce relevant reports including SCM statistics 
 
 2. PEOPLE MANAGEMENT
• Manage the SCM staff in terms of day to day procurement and standard SCM operations.
• Develop, Coaches and counsels section staff to ensure that the section has the capacity and capability to carry out processing functions (acquisition, disposal, logistics, etc)
• Provides section team with technical guidance
• Provide guidance to the SCM team on complex SCM matters
• Prioritise and allocation of work to the team
• Actively manage performance of staff
• Report on team progress against set objectives and standards

3. GOVERNANCE, RISK MANAGEMENT, COMPLIANCE AND INFORMATION/KNOWLEDGE MANAGEMENT
• Ensures compliance with codes of conduct, policies, procedures and legislative requirements

Education, Skills and Experience:
• Relevant degree in Supply Chain Management
• Minimum 7 years’ experience in a supply chain management environment
• Minimum 3 years in a management role in the public sector
• Extensive public sector experience/knowledge
• Project management skills an added benefit
• Proficient in knowledge and understanding of PFMA and regulations
• Proficient in understanding of relevant legislative requirements (e.g. BBBEE, PPPFA)
• MS Office proficiency
• Proficient in understanding of supply chain systems
• Proficient in procurement principles and practices

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