Assistant to Company Secretary (Mining Industry)

SUMMARY:
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POSITION INFO:

Assistant to Company Secretary, Roodepoort, Rneg + Ben

• Grade 12;
• Degree /National Diploma in Administration or Law.
• An LLB / CGISA qualification or working towards such is advantageous.
• Min2 years of experience in an administrative environment with a focus on governance and/or legal support.
• Exp legal administrative environment is preferred.
• Exp administrative support to Board or technical committees, meeting administration, and
• Knowledge of governance frameworks (e.g., King IV), relevant legislation (e.g., Companies Act, Listing Rules), and regulatory requirements, preferably within the mining sector.

DUTIES:

• Assistance in the preparation of accurate Board and Committee documents (agendas, minutes, resolutions);
• Preparation and distribution of meeting agendas, programmes, and documents before scheduled meetings;
• Efficient turnaround time when requested to address and correct any revisions or feedback received on documents;
• Speed and accuracy in retrieval and provision of documents to stakeholders;
• Timeliness and effectiveness in logistical arrangements for meetings, including venue bookings and transportation where necessary;
• Assist in general compliance monitoring and reporting on the number of compliance issues identified and assist in their resolution;
• Assist preparations for audits, including the completeness and accuracy of compliance documentation.
• Assist in maintaining an effective and efficient records management system;
• Timely and accurate handling of routine office tasks, such as document preparation and filing;
• Provide clear and professional written and verbal communication to internal and external stakeholders, ensuring speedy responses to queries and the handing of information;
• Effective engagement with various stakeholders, including maintaining relationships and addressing concerns.