Automotive – Debtors and Asset Administration Clerk Gauteng, Boksburg

SUMMARY:
#DriveYourCareerForward as a Debtors & Asset Administration Clerk – take charge of accounts, reduce risk, and keep the books balanced while building trusted client relationships. Precision and great communication are your power tools!

Our client, in the automotive industry is looking for a Debtors & Asset Administration Clerk to join their Debtors department.  This is not a traditional debtor’s role but a dynamic, fast-paced position requiring someone who is highly organized, firm but professional with customers, and confident handling sensitive situations like, payment defaults and repossessions. 
This role will suite someone with strong admin skills, experience in customer account follow-ups and a clear understanding of finance and rental agreement processes.

Remuneration:
15k CTC – Benefits including Provident Fund, Medical Aid,

POSITION INFO:
Duties include

• Open and maintain debtor accounts upon receipt of completed applications and reference checks
• Initiate and complete ITC checks; forward to legal for approval and allocate account numbers
• Communicate new account details to customers and relevant sales/service staff
• Monitor and ensure receipt of debtor payments, update payments on the system
• Accurately allocate deposits and bank transfers to correct debtor accounts
• Perform daily banking and allocate deposits appropriately
• Reconcile debtor accounts and ensure general ledger alignment monthly
• Prepare and send statements to customers according to agreed deadlines
• Follow up with customers on overdue rental payments.
• Process payments and update customer accounts on the system.
• Prepare and submit documentation for repossessions.
• Liaise with internal teams to coordinate vehicle recoveries.
• Handle customer queries related to rental agreements and arrears.
• Monitor overdue accounts; enforce credit terms and follow up in line with company policy
• Put accounts on hold when necessary; advise internal teams accordingly
• Process credit notes and refunds upon authorization
• Initiate legal processes for recovery of bad debts where required
• Ensure compliance with VAT legislation and internal credit policies
• Support customer satisfaction by building strong client relationships and delivering timely service

• Matric (Grade 12 / NQF Level 4)
• Financial qualification (Degree, Diploma, or Certificate) is advantageous
• Minimum of 3 years’ experience as a Debtors /Collections agent – Dealer experience is advantageous
• Strong computer literacy (MS Office, Internet, Email)
• Proficient in CMS, IAL, Evolve, Sage, Pastel, SAP or similar Dealer Management Systems
• Understanding of motor industry legislation and dealership procedures
• Fluent in English and Afrikaans (an additional local language is a plus)
• Must have a clear criminal and verification record
• Working hours Monday to Friday, half day Saturday
• Preferably based in or near the East Rand