SUMMARY:
We are seeking a detail-oriented and proactive Bid Administrator to join our dynamic team in Pretoria. In this permanent role, you will support the bid and tender process from start to finish, coordinating documentation, ensuring compliance, maintaining accurate records, and assisting with the preparation of high-quality proposals.
POSITION INFO:
Qualifications And Experience:
Bachelor’s degree or equivalent experience in technical/business writing or journalistic skills or related fields
A minimum of five years' experience within a corporate bid environment and a thorough understanding of tender processes and procedures either in professional services or the infrastructure industry would be a minimum requirement.
Responsibilities:
Coordination, maintenance and management of the Opportunity Management System and Opportunity Management Centre
Timely proposal planning and project management including defining and managing deadlines, contributors and deliverables
Inputs into workshops to brainstorm differentiators and unique client solutions
Assist in the scheduling and lead response assignments, bid reviews, production and delivery
Sourcing, capturing and proofing of opportunities onto the Opportunity Management System
Creation and maintenance of a corporate/bid collateral data base
Liaise with Legal, Marketing, and relevant Business Unit Managers to source information to create standard and bid specific response materials
Supporting the Bid Leader and technical teams through the proposal process
Prior experience in managing multiple projects successfully
Writing, editing and verifying the accuracy and quality of information used in proposals ensuring relevance and compliance
Strong proofreading and editing skills, time management, document management and
production skills - especially in managing large and multiple documents; as well as the ability to manage conflicting priorities and deadlines
This role requires working autonomously as well as part of a team; and effective and efficient communication, to assist in the coordination and production of high quality and compliant bid proposals
Must be self-motivated and highly energetic
Assist in creating, scheduling and publishing approved content across social media platforms
(LinkedIn, Facebook, etc)
Draft and format marketing materials: brochures, leaflets, email newsletters, blog posts,
website updates, through information requested and received through BigeTron leaders
Monitor and report on marketing metrics (social engagement, website visits, campaign
performance)
Help maintain brand guidelines and ensure consistency of messaging across all channels
Support the organisation of marketing events, webinars or tradeshows where relevant
Administrative support: sourcing quotes, placing orders for Corporate Store, managing invoices
for marketing spend, updating contact lists and databases
Assisting on Marketing Projects as needed
Requirements:
Advanced knowledge of the Microsoft suite is required
Please call us on for more information.
NB: Should you not hear from us in 6weeks please consider your application unsuccessful.
