Bookkeeper

SUMMARY:
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POSITION INFO:

Purpose of the Role

The Bookkeeper will be responsible for managing the organisation’s day-to-day financial transactions and maintaining accurate, up-to-date financial records. The role plays a critical part in supporting financial management by ensuring that all income, expenses, invoices, and payments are correctly recorded and reconciled.

By maintaining reliable financial data and supporting compliance processes, the Bookkeeper will contribute to sound financial reporting and informed business decision-making.

Key Responsibilities

• Financial Transaction Management
  • Record and maintain accurate financial transactions including income, expenses, purchases, sales, invoices, and payments.
  • Capture and reconcile financial entries in the appropriate accounting system.
  • Maintain organised and accurate financial records and documentation.
• Accounts Payable & Receivable
  • Manage supplier invoices and ensure accurate capturing of creditor transactions.
  • Process and monitor customer payments while tracking outstanding accounts.
  • Ensure accurate debtor and creditor balances are maintained.
• Bank & Financial Reconciliation
  • Perform regular bank and credit card reconciliations.
  • Ensure the general ledger accurately reflects bank transactions.
  • Investigate and resolve discrepancies where necessary.
• Payroll Administration
  • Assist with payroll processing including calculating wages, deductions, and statutory contributions.
  • Ensure payroll information is processed accurately and on time.
• Financial Reporting Support
  • Prepare financial summaries and reports including:
    • Profit and Loss statements
    • Balance Sheets
    • Cash flow summaries
  • Provide financial information and insights to support management decision-making.
• Compliance & Financial Controls
  • Ensure financial activities comply with relevant financial and regulatory requirements.
  • Maintain organised financial records for tax reporting and audits.
  • Ensure financial documentation is properly stored and easily accessible.
• External Accountant & Audit Support
  • Work closely with external accountants or auditors where required.
  • Prepare financial records up to trial balance stage to support year-end financial reporting and tax submissions.

Key Competencies & Attributes

• Exceptional attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to manage multiple financial processes simultaneously.
• Strong analytical and problem-solving ability.
• Professional communication and interpersonal skills.
• Ability to work independently while supporting the broader finance function.

Experience & Qualifications

• Matric / Grade 12 (essential).
• Qualification in Accounting, Finance, or Bookkeeping (advantageous).
• Proven experience in a bookkeeping or finance administration role.
• Strong understanding of accounting principles including double-entry bookkeeping.
• Experience with accounting software such as Pastel Partner or similar systems.
• Strong Microsoft Excel
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong data entry and financial reconciliation capabilities.