Bookkeeper - Musina

SUMMARY:

Role Overview

Key Responsibilities

Data Capturing & Record Management

• Capture all supplier invoices and payroll data into approved accounting and payroll systems.
• Maintain accurate and compliant filing systems in line with legislative (POPI/PAIA) and company standards.

Payroll Administration

• Process monthly payroll, including calculations, payments, and reporting for salaried and wage staff.
• Reconcile all statutory deductions: PAYE, UIF, SDL, provident fund, medical aid, garnishee orders, and union deductions.
• Submit WCA/IOD documentation and liaise with relevant bodies within legal timelines.
• Manage employee records and leave tracking in coordination with HR.
• Maintain communication with regulatory bodies and ensure statutory compliance in all employee-related submissions.

Accounting & Finance Management

• Reconcile all bank statements including EFTs, POS transactions, and deposits.
• Process all accounting data within the company’s approved financial systems.
• Prepare monthly creditor reconciliations and schedule payments as per agreed terms.
• Manage petty cash and change floats, ensuring accurate controls and reconciliations.
• Complete and submit VAT201 and EMP201, including EMP501 mid- and year-end reconciliations in conjunction with consultants.
• Provide support and documentation for annual audits and year-end processes.
• Compile supporting documentation for credit applications and resolve financial queries across departments.

General & Administrative Duties

• Address employee and internal queries related to payroll or finance in liaison with relevant managers.
• Regularly update directors on all financial and payroll matters.
• Coordinate tasks that may involve working across departments or reporting to senior managers.
• Ensure oversight and compliance of other employees contributing to the accounting function.

POSITION INFO:

Requirements

• Formal qualification in bookkeeping, accounting, or a related financial field.
• Minimum of 5 years' experience in a full-function bookkeeping role, including payroll and statutory submissions.
• Proven knowledge and experience using accounting and payroll systems.
• Strong understanding of South African tax regulations, BCEA, and payroll-related compliance.

Key Attributes

• High level of accuracy, attention to detail, and numerical literacy.
• Ability to work independently and manage multiple financial processes.
• Strong organisational skills and ability to meet statutory deadlines.
• Professional and discreet with access to sensitive financial and employee information.
• Effective communicator, capable of liaising with stakeholders at all levels.
• Problem-solver with the ability to prioritise under pressure.