Branch Administrator

SUMMARY:
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POSITION INFO:

Our client based in Paarden Eiland is looking for a Branch Administrator to join their team in the Technical/ Generators Industry.

Minimum Educational and Job Requirements:

• Grade 12
• Cert/Dip in Administration advantageous
• Fully computer literate in MS office – Word, Excel, PowerPoint, Internet, E-mail
• Exquisite communication and people skills

Role & Responsibilities:

• Collaborate with the sales team to ensure alignment of quotations and contracts on Syrinx.
• Review contracts, advise notes and add additional charges daily to ensure accuracy before confirming them in Syrinx.
• Create supplier quotations for Services, Refuelling and Breakdown Callouts.
• Quality-check and correct all PODs completed by field technicians against the company standard prior to releasing to Finance for further processing for invoicing.
• Ensure clients refuelling and service slips are signed by the clients before uploading in the Portal.
• Ensure all information/feedback is updated on the customer system, e.g. Massmart Portal.
• Upload any customer documents on the system, i.e. credit notes, invoices, and PODs.
• Ensure all customers are invoiced as soon as work required has been completed.
• Raise and check invoices, identify invoicing problems and ensuring all invoices are accurate.
• Assist with debtors’ collections.
• Send out debtor’s accounts statements.
• Administering and reconciling petty cash as per petty cash policy.
• Administering the Branch Procurement process.
• Receive and process supplier quotations.
• Raise supplier purchase orders.
• Raise goods receipt verification (GRV).

• Monthly Suppliers Payment Pack Submission.
• Ensuring that all branch paperwork is submitted monthly as and when requested by Line Management.
• Following any reasonable instruction by your line manager.
• Complying with all company policies and procedures.
• Collecting of branch overtime, leave forms, night outs, and or other HR/ Payroll information and submit to HR department timely in line with payroll requirements.
• Attending to customer related queries.
• Manning reception.
• Filing of documents.

NB! This job is now closed. You can apply for other jobs by uploading your CV.