Branch Administrator

SUMMARY:
A Vacancy exists for Branch Administrator the Guarding Division based in Rustenburg
 
The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

POSITION INFO:

• Liaising with clients and their safety officers/SHE Reps
• Submit monthly reports, inspections, training statistics and registers to the Health and Safety department at Head Office
• Creating and maintaining branch and client health and safety files and records
• Assisting Branch/Area Managers with branch and site specific health and safety training requirements
• Assisting Branch/Area Managers with Risk Assessments annually and for new contracts
• Conduct Health and Safety branch self-audits – The audit is already created and will be given to you
• Ensuring new and current employees have done the company induction training and aware of the company’s SHE policies and procedures.
• Maintaining the branch notice board by updating necessary documents and ensuring symbolic safety signs around the branch are always clear and visible
• Ensuring that all new employees required to carry firearms have the correct documentation. There must be a proficiency certificate and a statement of results which must be verified on the PFTC home page. .
• Maintaining the DMS system by obtaining documents from officers carrying firearms and uploading the documents to the DMS system
• Pulling reports from DMS and submitting it to the NDFO and the firearms compliance administrators at Head Office
• Checking all firearm registers at branch and sites to ensure that procedures and processes are followed.
• Ensuring all firearm registers are correctly filled out and signed at the branch and at all sites where there is a requirement for firearms.
• Ensuring procedure is followed regarding safes and keys for the safe
• Ensuring officers carry permits while on duty
• Ensuring that the licenses are renewed by communicating with Head Office firearms administrators.
• Ensuring that each firearm at the site has its respective license on the file/on person
• Ensuring that documents for officers carrying firearms (PSIRA, Competency, ID, Reg 21 is on file at the respective site on the site file.
• Ensuring that the CIIV book is always filled when firearms are transported from one place to another with the correct licence and the documentation for the person transporting the firearms.
• Read and understand the Firearms Control Act
• Conduct Branch/Site Firearms Audit (from NDFO)

• Grade 12(Matric)
• Relevant administrative qualification will be advantageous
• Previous administrative experience, preferably within the security industry
• Computer literate (MS Word, Excel, and Outlook)
• Strong computer and report writing skills
• Strong communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• High level of confidentiality and professionalism
• Ability to multitask
• Clean criminal and credit record
• Driver’s license