Branch Roster Administrator

SUMMARY:
A Vacancy exists for a Branch Operations Administrator in the Guarding Division based in Pretoria.
 
The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

POSITION INFO:

• Compile quotes for ADHOC services, writing contracts both permanent and ADHOC and assigning them to the correct cost code for invoicing purposes
• Writing ADHOC contracts requests from the Branch Manager, Area Managers and Key Accounts Managers. Compiling schedules
• Obtaining project codes and Geo location to add onto the contract and send to the PRP roster clerk to load on PRP to book the officers
• Obtaining the necessary approvals or purchase orders to be sent for invoicing
• Ordering of cell phones, Data and new devices via MDR
• Continuous following up with outstanding contracts
• Manage petty cash reconciliation and pretty cash float
• Capturing issue forms on Webx
• Monthly Stock take, ensure no variances and discrepancies
• Complete Personnel Action Form for new or replacement vacancies

• Grade 12 or equivalent qualification
• Relevant experience as an Administration clerk
• Experience would be advantageous
• MS Office proficiently (Excellent knowledge of Excel and Word)
• Knowledge of tools or systems which provide access security control (i.e. prevent unauthorized system access)
• ability to work under pressure and meet deadlines
• Bilingual (English and any other South African language)
• Excellent client liaison and administration skills
• Excellent written and verbal communication
• Good telephone etiquette
• Willing to undergo polygraph test
• Clean disciplinary and criminal record