SUMMARY:
-
POSITION INFO:
Brooklyn Litigation Typist
Appointment: Permanent, full-time position
Salary: R18 000 - R 20 0000
Working hours: Monday - Friday, 08:00 to 16:30
Qualification: Matric or equivalent
Requirements: 1-3 years Litigation Typist experience in the legal field
1. Typing and Document Production:
-
Transcribe dictation (audio and/or digital) from attorneys, including correspondence, memoranda, legal briefs, pleadings, affidavits, witness statements, and legal opinions.
-
Copy-type and format a wide variety of legal documents, ensuring all adhere to professional standards, firm styles, and specific court rules (e.g., formatting, margins, font size).
-
Draft and Edit: Assist with the drafting and preparation of routine legal forms, notices, and correspondence (e.g., demand letters, payment arrangements, court notices).
-
Proofreading: Thoroughly proofread all transcribed and prepared documents for accuracy, grammar, spelling, punctuation, and proper legal terminology before presentation or filing.
-
Document Management: Convert, manipulate, and manage document formats (e.g., Word to PDF, comparing versions/redlining).
-
Confidentiality: Maintain strict confidentiality of all sensitive client and legal information.
2. Litigation and Court Support:
-
Filing and Service: Prepare documents for filing with various courts (State, Federal, Appellate) and ensure proper service on opposing counsel, including preparing supporting documents like proofs of service.
-
E-Filing: Manage and execute electronic filing (eFiling) of pleadings and other court documents in compliance with specific court electronic systems and rules.
-
Trial Preparation: Assist in the preparation of trial and hearing binders, organizing and preparing exhibits, and collating documents for discovery requests and responses.
3. Administrative and Case Management Support:
-
Records Maintenance: Maintain and organize both physical and electronic case files, ensuring all documents, correspondence, and records are accurately filed and easily retrievable.
-
Diary/Calendar Management: Maintain accurate records of legal proceedings and legal diaries; monitor and manage deadlines for court filings, statutory requirements, and case actions.
-
Communication: Handle and triage incoming and outgoing correspondence, emails, and phone calls professionally, often acting as a liaison between attorneys, clients, court personnel, and third parties (e.g., sheriffs, debtors).
-
General Administration: Perform other general administrative tasks as required, such as scheduling meetings, appointments, and depositions; photocopying, scanning, and faxing; and processing mail and courier forms.
Required Skills and Competencies
-
Typing Speed & Accuracy: Excellent typing skills with a high degree of accuracy and a minimum speed of 45 to 60 words per minute (WPM).
-
Technical Proficiency: Advanced proficiency in the Microsoft Office Suite (especially Word, Excel, and Outlook), including experience with styles, macros, and advanced document formatting.
-
Legal Knowledge: Working knowledge of legal terminology, legal documents (e.g., pleadings, motions, affidavits), and basic litigation procedures. Familiarity with specific court rules is a strong advantage.
-
Transcription: Proven ability to accurately transcribe complex dictation from audio files/dictating machines.
-
Attention to Detail: Exceptional attention to detail for proofreading and ensuring compliance with court rules and formatting requirements.
-
Organizational Skills: Strong organizational and time management skills with the ability to manage multiple priorities and meet tight deadlines under pressure.
-
Communication: Excellent verbal and written communication skills with a professional demeanor.
-
Dependability: Reliable, honest, trustworthy, and able to maintain strict confidentiality.
Qualifications and Experience
Minimum Requirements:
-
High School Diploma or equivalent (Grade 12 / Matric Certificate).
-
Proven experience in typing and clerical work, with a strong preference for experience in a legal, collections, or administrative environment.
Preferred/Advantageous:
-
A formal Secretarial, Legal Typing, or Administrative qualification/diploma.
-
1-3 years of experience as a typist or secretary within a litigation or debt collection practice area.
-
Experience with e-filing systems (e.g., State or Federal eFiling portals).
-
Familiarity with legal/collections software or document management systems (DMS).
Working Environment
-
Typically an office-based environment, often in a law firm or in-house legal department.
-
The role may involve periods of high pressure, particularly when facing strict court deadlines.
-
May require sitting for extended periods while operating a computer and transcribing dictation.
-
Overtime may be required depending on the litigation docket and urgent deadlines.
EASTERN PERSONNEL CONSULTANTS CC (SINCE 1990)
Register CV on our database: />Website: />LinkedIn:
IMPORTANT NOTICE: By applying for this position and providing Eastern Personnel Consultants CC with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes (should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be done in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent. If you object to your information being used in accordance with the clause, please do not apply.
