SUMMARY:
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POSITION INFO:
We’re Hiring: Business Administrator (Vendor Management Support)
An exciting contract opportunity is available for an experienced Business Administrator (Vendor Management Support) to join a dynamic team in Cape Town.
Key Responsibilities
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Contact and follow up with vendors to register them on the Vendor Management System (VMS).
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Upload and organise vendor documents, ensuring accuracy and completeness.
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Review documentation for compliance and follow up on missing information.
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Pull reports to identify vendors with expired or outstanding documents.
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Follow up with vendor approvers to ensure timely approvals.
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Assist vendors experiencing technical difficulties with authentication or document submission.
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Maintain organised records and escalate issues where needed.
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Work with SharePoint, Microsoft Forms, Excel, and PDFs to ensure smooth operations.
Technical Skills
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Basic knowledge of Microsoft SharePoint (training can be provided).
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Proficient in Excel (filtering, sorting, managing datasets).
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Familiar with PDF handling and document management.
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Comfortable communicating via email and phone for vendor follow-ups.
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Basic troubleshooting skills for vendor system issues.
Soft Skills & Attributes
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Strong communication and professional interpersonal skills.
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Excellent attention to detail and organisational ability.
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Proactive, self-motivated, and takes initiative.
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Problem-solving mindset and adaptable to different vendor needs.
Preferred Experience
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Experience using SharePoint, Outlook, and MS Teams.
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Previous experience in vendor management, IT support, or administrative environments would be advantageous.
