Business Enabling Specialist (Senior)

SUMMARY:
Are you looking for a job that requires a wide range of essential skills and offers the opportunity to make a significant impact within a dynamic organization. Our client in the motor industry seeks a Business Enabling Specialist.

POSITION INFO:
ESSENTIAL SKILLS REQUIREMENTS:
·       Microsoft Office Applications (Outlook, Excel, Word, PowerPoint, MS Teams) - advanced.
·       Jira and Confluence – advanced.
·       Business administration end-to-end (offers, resource planning, finances, time administration).
·       Implementation of and driving compliance with governance processes & policies.
·       Accurate & timeous reporting.
·       Organisational skills and the ability to focus on multiple tasks at the same time.
·       Strong ability to understand and interpret Business needs and requirements.
·       Excellent interpersonal and organizational skills with ability to communicate effectively (both verbally and written) with both technical and non-technical colleagues / users.
·       Strong problem-solving skills.
·       High stress tolerance levels.
·       Flexibility to take up different tasks.
·       Ability and willingness to guide and give training to fellow colleagues and users when required.

ADVANTAGEOUS SKILLS REQUIREMENTS:
·       Good understanding of IT Product Lifecycles end-to-end.
·       Agile methodology experience (roles, ceremonies, principles).
·       Procurement / purchasing processes.
·       BMW Processes & Policies (Purchasing, Travel, etc.)

WHICH QUALIFICATIONS/EXPERIENCE DO WE NEED FOR THE ROLE?
Minimum qualifications:
·       Matric Certificate with Mathematics and English First

Additional Language.
·       3-year tertiary qualification in Business Administration / Project Management / Finance or relevant similar qualification.

Minimum experience: 2 years business / finance administration.

WHAT WILL BE YOUR ROLE AND RESPONSIBILITIES?

Enabling an entire Main Department within the ZA Hub in the following categories:
Travel:
·       Invitation & permission letters.
·       Trip request assistance: Submitting of trip requests according to BMW travel policy.
Health & Safety:
·       Coordinate all H&S daily, monthly & periodical operations (inspections, all tasks as per appointment) per Main Dept, report any irregularities to ZA Hub Facilities Management.
·       Medical Surveillance steering (compliance, reminders).
Facilities Management:
·       Reporting issues / complaints / incidents (HVAC, power, water leaks, etc).
 
On & off boarding:
·       Onboarding preparations (EUDs, welcome packs).
·       Onboarding first day: Welcome, assistance of individuals struggling with generic onboarding topics.
·       Onboarding ongoing support – Main Dept specific topics, integration into work environment.
·       Post onboarding activities – resolve queries from new joiners, complete onboarding check lists, basic training / assistance.

Business & compliance administration:
·       BMW IT methodology compliance checks & guidance:
o   Offer administration end-to-end.
o   Assists with and /or initiate offers on the Customer Portal.
o   Creates offers in BMW system (PCAS).
o   Quality Assurance of offers in BMW system (PCAS).
o   Preparation of offer estimates & documentation.
o   Ensuring correct usage of BMW templates.
o   Perform offer administration (resources, fixed costs, travel).
o   Administrate accurate and timeous time allocation.
·       Pipeline administration:
o   Align pipeline after re-org instances.
o   Maintain data when customers are changed / added.
o   Maintain data when planners are changed.
·       ISO 9001 compliance activities – product & financial focus:
o   Product Depot creation, maintenance, quality checks.
o   BizDevSecOps Maturity Assessment dashboard maintenance.
o   ISO 9001 support activities (compliance artefacts, periodical checklist / coordination tasks).
·       Financial administration & support:
o   Financial reporting & support (monthly actuals vs. planned, product-specific per offer).
o   Budget transfers & follow up.
o   Financial analysis & corrections (headcount transfers, planned to actual rates updates, etc.).
o   Supports Line Managers with Finance Dashboard (overall green / red status + deviation resolutions, all product actuals i.e. placement fees, training, travel, etc.).
o   Supports Line Managers & FG-Z-1 Finance Team with financial forecasts (quarterly, re-aligning, actuals outstanding).
·       Customer liaison:
o   Communication regarding offers (process changes, budget transfer follow-up).
o   Customer Portal assistance through offer management process.
·       Operational support:
o   Time administration daily activities.
o   Purchase orders preparation - identifying and gathering Main Dept requirements + basic supporting documentation preparation.
o   EUDs management (PRIMA).
o   Main Dept Confluence pages maintain.
o   Flexible resources Task Lists maintenance.

Inter-department collaboration and support:
o   Actively engage and participate in Business Enabling CoE.
o   Stand-in as and when required for Business Enabling Specialists in other Main Depts.

NB! This job is now closed. You can apply for other jobs by uploading your CV.