Business Unit Administrator - Cardiovascular & Cardiothoracic Surgery

SUMMARY:

The main purpose of this position:
 
To offer a support function to Sales and Marketing
 

Duties & Responsibilities include:
(But are not limited to)
 

• General office administration
• Assist Product and Sales Managers with the pulling of reports (Pastel, BIC) as well as any other assistance required by the Managers, with regards to these reports
• Planning and completion of all travel arrangements in conjunction with the Travel Coordinator
• Arrange monthly Capex meeting (Neurosurgery only)
• Receive and record weekly reports and planners submitted by CS’s
• Prepare all compliance documentation as per the compliance check list
• Prepare all BBBEE documentation and submit annually within the required timeframe
• Compile and distribute Daily/Weekly/Monthly sales figures and reports required
• Backup/Support to BUA of other divisions and Travel Coordinator when required
• Preparation of the Travel Packs
• Preparation of the Transfer Schedules to be sent to the Travel Coordinator
• Backup for Switchboard when required
• Process all documentation for payments as required
• Sourcing of all relevant signatures required for various approvals
• Book and supervise Reps Meeting Room and Creative Space
• Assist with input and preparation of all annual Sales and Marketing expense budgets
• Ensure that training registers are completed and submitted for all internal and external training
• Send out invitations to customers for all relevant congresses and maintain the Tracker RSVP list
• Work closely with the Travel Coordinator to ensure all Congresses are coordinated effectively
• Keep all travel and marketing budgets up to date for accurate tracking of budget spend
• Receive all completed expense reports and slips for all CS’s, checking information, allocations, obtaining relevant signatures
• Receive all Stannic Reports and forward to Finance
• Coordinate and assist in the arrangements and planning of the National Sales Conference and Quarterly Cycle Meetings, for your department
• Sourcing of various quotes relating to functions and events
• Assist with artwork approvals for marketing
• Sorting and distribution of marketing materials
• Complies with company policies and procedures

POSITION INFO:

Requirements:
 
Relevant qualification
Minimum 3 years in a similar role
Very strong communication skills
Highly motivated and self-driven
Strong organizational skills
Must be detail oriented, organized and have the ability to multi-task
Microsoft Office: Excel, Word, PowerPoint
Pastel

NB! This job is now closed. You can apply for other jobs by uploading your CV.