Buyer

SUMMARY:
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POSITION INFO:

CORE PURPOSE OF THE JOB:

Research select and purchase quality services, products and materials. Build relationships with suppliers and negotiate with them for the best pricing. Process requisitions and update management on status of orders. Coordinate with inventory team, management, and stores as required.

Procurement

• Identifies and understands in depth the many products required and develops a supplier base around production, and sales needs.
• Cost Reduction on each commodity group assigned. In line with KPI per buyer
• , Material Replenishment plans & maintenance.
• Production will vet the listing and will inform of any changes where required. Production will only discuss quality and specification requirements and have no input into pricing unless specifically requested.
• Identifies BEE, FSC, ISO and other governance bodies of accredited suppliers
• Sources service vendors from base suppliers however, will source products from ad hoc suppliers where deadlines need to be met and or current products are below standard.
• Selects the best supplier in terms of Cost, Quality, Delivery, Payment Terms, Rebate Structures, Strategic Direction & development of Partnership-like Suppliers. Makes procurement decisions based on historic consumption, as well as understanding future requirements through discussion with Sales, Estimation, PC’s, to determine Trends in Market.
• Ensures that the process of negotiation reflects an understanding of price, quality, and service delivery.
• Weekly review of all open purchase orders will be reviewed and followed up.
• Cancellation of purchase orders will be done when all avenues are explored and there is proof/ confirmation that the goods or services will not be received.
• Delivery Status check daily. Buyer to run open delivery report via BC and mitigate any risks. If a delay has occurred, Buyer to notify Stakeholders by 10h00.
• Timing of deliveries will be maintained and adhered to by all suppliers for all deliveries. Phone and follow up delivery the morning of expected delivery date and no later than

Stock maintenance 

• Directly works with Inventory Team, to ensure 100% accuracy of stock on BC system
• Performs monthly/ weekly consumption reports to ensure stock on hand is kept to a minimum and alters weekly orders where consumption does not match stock order/ holding.
• Analyses stock holding to ensure that stock is held at a minimum and suppliers understand the requirement to maintain a just in time stock holding. Where applicable provide suppliers with a forecast of the order on a monthly/ weekly basis to assist in producing and holding stock on the Company’s behalf.
• Actively monitor levels of slow-moving stock and inform estimators, and Management.
• Release purchase orders for Procurement Team Lead approval and thereafter release orders timeously to enable stores to receipt timeously.
• Stock returns are the buyer’s responsibility and will facilitate the return from start to end. When production identify stock related issues due to inferior products supplied the buyer will review the product with production, detail a return reason sheet and contact the supplier immediately. Same day returns will be required by all suppliers unless authorized by Procurement Team Lead. The Buyer will obtain the credit note from the supplier no later than one week after goods have been returned and pass it onto Creditors for processing.

Reports and reviews

• Provide monthly detailed savings report that illustrates a comparison between current cost price per the system vs achieved cost per purchase order raised by all items.
• Forward monthly reports of achievements and wins to the Procurement Team Lead for review.
• Update BEE certificates and supplier spend analysis monthly and save on a central server for all buyers and procurement staff to access.

Knowledge:

• Active involvement in the business and understanding of each department.
• High level usage of Business Central
• Understanding of procurement requirements and the requirements of the Supply Chain Strategy and its impact on the business.
• Demand Forecasting / Trend Analysis
• Microsoft Excel (Advanced) or very computer literate
• Formal Education in Procurement or Supply Chain