Buyer (Capital/Infrastructure Projects) - Centurion

SUMMARY:
Drive the acquisition of goods and services through the RFQ process in accordance with the delegation of authority, the regulations and approved policies and procedures.
The Buyer role may also provide a service to Capital Projects when required.

POSITION INFO:
MINIMUM REQUIREMENTS
National Diploma in Procurement / Supply Chain or any other relevant field of study
Minimum of 5 years’ experience in public procurement and / or purchasing / buying.
Experience and knowledge of end-to-end tendering process is a must
Knowledge/understanding of National Treasury instruction Note, PFMA is preferred

1.Acquisition of goods & services, in line with the Delegation of Authority
Review requisitions from Requesting Departments and ensure requisitions are realistic and aligned to the goods or services required.
Conduct market analysis and advise on the best approach to the market.
Acquire Goods and services within the contracted targets and timelines.
Assist user departments with briefing sessions and site inspections where necessary.
Attend and resolve any procurement of goods and services queries timely.
Provide inputs to the policies, procedures and templates.

Assist with Contract Administration
Submit complete packs of acquisition to Contract Administration.

Filing of procurement documents
Ensure that all procurement documents are timeously and accurately filed in SharePoint.

Internal & External Audit
Ensure submission of relevant information as requested by auditors within the prescribed timelines.
And ensure the following:
Clarifications submitted to the auditors within the prescribed period.
Audit findings management response submitted within prescribed timelines
Inputs into the management action plan to address findings.
Resolution of management action plans within the prescribed timelines

Reporting
Contribute to the monthly report on procurement through RFQs timelines
Contribute to the Monthly report on procurement progress report

Organisational Participation
Participate in organisational activities including serving in established structures and forums.

Stakeholder Engagement
Proactively engage requesting departments on their requisitions and also propose best solution for their needs.
Provide feedback to client departments on procurement progress and the outcome.