Buyer - Foreign

SUMMARY:
One of our clients based in Boksburg, is seeking a Buyer for Foreign Purchases.

POSITION INFO:
Requirements:

• Matric/Grade 12
• Tertiary qualification in Purchasing
• Minimum 2 years' experience in procurement within the Mining and Engineering industries
• Extensive experience in purchasing
• Proficient in computer skills, with a strong command of MS Office
• Knowledge in international purchasing practices, foreign exchange, freight forwarding services and INCOTERMS
• Capable of performing well under pressure and meeting tight deadlines
• Ability to work independently while demonstrating a high level of responsibility
• Strong attention to detail and effective administrative skills

• To ensure that all foreign purchase orders are fulfilled according to the requirements set by production planners and sales demands, it is imperative that the purchasing process is systematically managed and monitored by the purchaser.
• This encompasses the decision­ making process concerning the timing of purchases, procurement actions, and adherence to established procedures that guarantee the timely receipt of items in the specified quantity and quality standards.

• Adhere to Company standards, policies and procedures as well as customers' standards at all times.
• Integrate quality into the business by ensuring that every supplier contact is a demonstration of absolute dedication towards providing first time ideal solution for the satisfaction of our customer's immediate and future needs.

• Ensure that the security both internally (as in safeguarding of confidential company information) and externally as in the content of customer relationships and components, products is maintained at the highest levels on a daily basis.
• Comply with the company's safety instructions and requirements.

• Maintain the highest standards of cleanliness in all warehouse locations and your own work area.
• Maintain safety standards by ensuring safe work methods and comply with the company's safety instructions and requirements at all times.
• Use the appropriate personal protective equipment and obey all the safety signs.
• Report processes or personnel that contravene safety, environmental standards and practices.

• Continuously develop and maintain yourself so as to keep abreast with new technology and developments in your line of duty within the Personal Development Plan discussed with your direct supervisor/manager

• Generating Foreign Purchase Orders:
• A request for the procurement of goods must be submitted prior to generating any purchase order, utilizing either the RTP or a buying report obtained from the Inventory Officer.
• Responsible for submitting purchase orders to international suppliers.
• Ensure the timely procurement of necessary materials in accordance with the production schedule and sales demands provided.
• Throughout the production process, it is essential to plan, monitor and schedule the movement of materials to guarantee the timely arrival of all goods.
• Confirm that estimated delivery times on purchase orders align with supplier lead times.
• It is the responsibility of the buyer to ensure that the items listed on the purchase order are accurate. If there is no existing contract pricing for a specific vendor, supporting quotes must be attached to the purchase order. Any purchase order submitted with inaccurate information will not be approved.
• Provide comprehensive support for any urgent requirements that arise from production and branch locations.
• Assist production by developing contingency plans to source alternative items in case goods are unavailable or suppliers are unable to fulfil deliveries.
• Maintain a hard copy of the purchase order, RTP or buying report for audit purposes.
• Continuously seek opportunities to enhance the purchasing process and eliminate unnecessary delays.
• Act as a liaison between suppliers and relevant departments regarding purchasing processes and procedures.
• The turnaround time for items that do not meet specifications should be addressed promptly.
• Investigate any price discrepancies from suppliers prior to amending purchase orders.
• Notify the procurement administrator of all price differences and ensure accurate pricing is recorded in the system.
• On a weekly basis, follow up with suppliers using the outstanding purchasing back-order report. In the event that delivery dates for items change, notify the relevant departments accordingly.
• Foster and maintain positive relationships with suppliers.

• The individual responsible for generating the purchase order shall also oversee the expediting process to ensure timely delivery.
• Any issues concerning delivery timelines must be promptly identified and communicated to the relevant departments.
• Purchase orders should be consolidated to minimize unnecessary costs.
• Before initiating the expediting process for any foreign orders, approval must be obtained from either the Supply Chain Manager or the Procurement Officer.

• Obtain a minimum of three quotations from freight forwarders
• Create purchase orders based on estimates provided by freight forwarders to ensure alignment with pricing during the invoicing process.
• Ensure that all documentation received from freight forwarders aligns with the purchase order submitted to foreign vendors.
• Assist by providing the necessary shipping documents to the warehouse team upon arrival of shipments.
• Maintain knowledge of import costs.
• Verify the accuracy of all freight forwarder invoices and duty costs.
• After shipments have been received, ensure that the complete bill pack and purchase order are sent to the finance department for processing.

• At all times ensure best competitive pricing.

• Ensure that the Company Policies are adhered to and implemented at all times

• Assist Management with any ad hoc projects/requests at all times.