SUMMARY:
Buying Assistant
POSITION INFO:
Buying Assistant
Responsible for the day-to-day support of the Buying division in relation to supplier & indent agent query management and resolution
Sales cycle
Supplier relationship management & Buyer support.
Qualifications
Diploma /Certificate in Fashion Buying
2 years of experience within a retail environment.
Strong Computer literacy
- Excellent stakeholder relationship-building skills
- Excellent Communication skills – telephonic and written/e-mail
- Effective Multi-tasking ability
- Ability to remain confidential
- Able to work under pressure and meet deadlines
- Fashion Mind-set – the ability to spot trends and translate that into opportunities for buying and clients
- Strong product knowledge
Key Areas of Responsibility
- Supplier liaison and relationship management
- Supplier Admin Management
- Logistics & Shipping
- Daily Price Management
- Forex
- Warehouse Liaison
- Trend Spotting
- Adhoc support
Supplier Liaison & Relationship Management
- Follow the standard operating procedure to manage your daily supplier or Ident agent tasks
- Respond to supplier/indent agent calls and queries
- Attend to all supplier/indent agent email / WhatsApp communication timeously
- Proactively build positive and professional supplier & indent agent relationships
Supplier Admin Management
- Ensure that the supplier’s online database or digital folder is up-to-date and accurate
- Maintain all supplier files, invoices and documents accurately
- Logistics & Shipping
- Communication with shipping companies for freight off loads
- Book the freight and arrange with supplier to load the products in the relevant countries
- Tracking of loaded containers – Goods in production / ETA
- Transport coordination from Port to Warehouse and back from warehouse to Port
Daily Price Management
- Daily price sheet finalisation
- Update spreadsheet – product, colours, Qty, Etd, Eta,
- Costing done once shipping received – cost of item + shipping = COS
- Pricing done and added to Possibolt – stock received group – increase updated as per shipment arrival
Forex
- handle invoice issued for deposit to secure order
- Balance of payment released when goods are on water
Warehouse Liaison
- Engage with the team Monday mornings on shipment status; stock levels and incorrect/damaged goods escalations.
- Damaged goods credit-note requests from suppliers.
- Quarterly report on quality control and damaged goods per supplier to maintain the integrity of the supplier database
Trend Spotting
- Support the Head of Buying in the identification of seasonal trends by scanning social media, the internet, and the fashion & design market movement
- Present seasonal mood boards of all trends impacting the textile/fashion industry.
- Create a look-book pre-buying cycle for ease of reference for the buyer on international trips
Adhoc Support
- Supporting the division with urgent deadlines or requests
- Supporting the Head Buyer with project support as needed
Living the values
To uphold, promote and advocate for the values of honesty, teamwork, working smartly, passion and excellence.
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