Budget setup
> Set up budget in SAP and issue SAP cost report with cost codes to PM for approval
> Update schedule 93 - For result analysis
> Create Cost control sheet (Excel)
Approve Purchase requisitions
> Check Cost Control sheet and SAP if there is budget available
> If there is budget, approve the PR and update cost control sheet
> If there is no budget,
_ Notify the PM and discuss with him/her where there are possible savings, and assist him/her to complete Budget variation to be approved by management,
_Only approve the PR once budget shift is approved,
_ And then capture budget shift in SAP and update Cost control sheet
> check and sign procurement form013
Cost Control Sheet update
> To be updated every time there is movement in costs:
_ On approval of every purchase requisition,
_ If there is budget shift,
_ If there is a change order,
> Update it every time an invoice is issued to the client
> Update it monthly with actuals
_ Discuss with PM if there are overruns in man-hours and other costs
POC accruals
> Calculate POC accruals monthly and send to the Accountant to accrue in SAP
Prepare client cash flow forecast ( if required)
Prepare internal cash flow forecast in consultation with PM’s
Project review reports
> Prepare SAP cost reports and send them to PM''s for approval
> Prepare high level cost reports (Excel) and send them to PM''s
> Prepare cost data and send it to Project Controls analyst to use in Dashboard reports
Close out projects
2. Project Accounting functions
Client Guarantees
>Application for guarantees
>Update guarantees spreadsheet
> Assist cashbook clerk with guarantee charges allocations to projects
Escalation calculation
Customer Invoices
> Prepare payment application certificate (if required) and send to the PM to issue to the client
>Prepare customer invoices (in excel)and send to Debtors Controller to capture in SAP
> On receipt of SAP document number from Debtors Controller, update the invoice and issue a Pdf invoice to the customer or to the PM to issue
> Check with Debtors Controller if monies received form customers
3. Accounting ( Finance) functions
Update order intake report monthly
Update Management report (MR) monthly
> Update full life of each capital project
> Update Order intake using figures from Order intake report
> Update Work off section
> Calculate and Update backlog section
Prepare 24C - Tax schedules quarterly and send the report to the Tax Consultant
