ClickUp Systems & Workflow Coordinator

SUMMARY:
Get Systems Flowing — Be the ClickUp Champion Behind Operational Excellence!

POSITION INFO:
Company and Job Description:

Are you a ClickUp power user with a passion for streamlining workflows, optimizing productivity, and making project chaos a thing of the past?
We're looking for a dynamic, detail-obsessed ClickUp Systems & Workflow Coordinator to help drive operational efficiency across departments. In this role, you’ll be the go-to person for all things ClickUp — from building out complex automations to training teams and fine-tuning processes for engineering, logistics, and project delivery.

Key Responsibilities:

• Lead the design, implementation, and ongoing management of ClickUp as the company’s central task/project management system.
• Develop and maintain custom dashboards, views, templates, and automations for teams such as Operations, Projects, Engineering, Procurement, and Admin.
• Conduct team training and onboarding to ensure adoption and understanding of ClickUp across departments.
• Serve as an internal consultant — translating operational needs into scalable workflows.
• Monitor and report on task/project progress, bottlenecks, and KPIs using real-time ClickUp data.
• Integrate ClickUp with other tools (e.g. Google Workspace, Slack, Outlook, CRM, etc.) to create seamless workflows.
• Audit system usage, recommend improvements, and ensure data integrity.

• 2–4 years of hands-on experience building and managing ClickUp in a business environment.
• Strong understanding of task management, team collaboration, and process design.
• Experience in operations, engineering, or project-based environments preferred.
• Ability to train others and simplify complex systems for non-technical users.
• Strong communication, problem-solving, and time management skills.
• Bonus: Experience with automations, integrations (Zapier, Make), or other project management tools (Asana, Trello, Monday.com) is a plus.