Commercial Legal Secretary

SUMMARY:
Our client, a long-standing, well-known Legal firm, requires your secretarial duties to work with Attorneys, Paralegals, with a series of administrative functions.

POSITION INFO:
Minimum Job Requirements:

• Matric essential.
• Paralegal / Legal Secretarial qualification.
• Minimum 5 years’ experience as a Legal Secretary, pref. within a Law firm.
• Thorough knowledge, understanding and experience in the Commercial/Corporate Law department.
• Strong understanding of FICA and its practical application.

• CMS / Adarant;
• Microsoft Office Suite;
• Billback;
• Basic numeracy and literacy skills;
• Administrative and clerical procedures and systems.

• Maintain Partner(s) and/or Professionals’ diary, including the co-ordinating and liaising with relevant parties regarding meetings and prepare all documentation for appointments and travel.
• File organise, and maintain documents, case files and law libraries.
• Open and close legal files in accordance with the firm’s policies and procedures.
• Organise and maintain legal files.
• Assist in handling legal administration requirements.
• Assist in preparing and processing legal documents.
• Print all correspondence, pleadings and documents and file same.
• Ensure documents dispatched are accurate.
• General office administration and management.
• Dictation typing.
• Follow up with clients regarding payments and keep a log of all client contact.
• Compile and submit weekly outstanding reports.
• Ensure compliance with FICA.
• Complete timesheets and capture time on CMS/Adarant.
• Keep track of Attorney time records and billing.
• Monthly invoicing.
• Liaise with messenger/driver.

• Attention to detail.
• Independent thinker.
• Communicate effectively, both verbally and written.
• Demonstrate the ability to anticipate and plan.
• Demonstrate customer focus.
• Constructive teamwork.
• Work with speed and accuracy.
• Honesty, reliability, and punctuality.
• Ability to take initiative.
• Be able to work under pressure.
• Well-organised and conscientious.
• Effective time management.
• Organisational skills.
• Detail oriented.

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