Committee Secretary

SUMMARY:
Key performance areas:

• Provide effective administration for all meetings
• Draft agendas in consultation with Management, and the Company Secretary
• Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
• Ensure the timeous collation and dispatch of board packs and support to Committee and Board members and invites
• Draft accurate and professional Committee Chairpersons' reports in preparation for the Board meetings
• Electronic recording and preservation/safeguard of all proceedings of Committees and Board meetings
• Attend meetings and prepare accurate and professional minutes for the Company Secretary’s review
• Prepare extracts of resolution and minutes for all Board and Committees proceedings
• Prepare and track action items from Board, Board Committees, ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning)
• Assist the Company Secretary with drafting reports to Management, Board and Committees
• Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
• Provide corporate governance advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation
• Review of the Governance Committees Terms of Reference/Charters
• Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees)
• Undertake any ad hoc duties as guided by the Company Secretary

POSITION INFO:
Requirements: At least 2 years of experience as an Administrator in a corporate secretariat office is essential Extensive experience in minute-taking is essential. Candidate must have an average typing speed between 100 to 150 pm Experience in implementing strategy, plans, programs, and procedures A minimum of three-year degree in relevant field (B Proc, LLB) Studying towards Chartered Secretariat Certification with the Institute of Chartered Secretaries will serve as an advantage Experience in the financial services industry will serve as an advantage, Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirements