Committee Secretary [Permanent]

SUMMARY:
Committee Secretary [Permanent]

POSITION INFO:

Purpose:
To ensure a seamless Corporate Secretariat function by implementing leading corporate governance practices and providing efficient and effective coordination and meeting support services to Management Committees within the organisational governance structures

Areas of Responsibilities:
The key performance areas of the role will focus on, but not limited to:

Managing stakeholder relations and expectations
1. Deliver services to customers within the agreed timelines and measure customer satisfaction through surveys
2. Prepare staff communiques on related matters and decisions within the agreed timelines, where relevant

Providing effective and efficient meeting support services to Management
Committees
1. Prepare meeting packs and agendas and distribute to members within the agreed timelines
2. Prepare meeting minutes within the agreed timelines
3. Prepare meeting resolutions and actions within the agreed timelines
4. Prepare meeting minutes to meet the expected standards (quality minutes)
5. Prepare and oversee the implementation of Committee Work Plans

Implement and maintain effective Record and Information Management practices
1. Create and ensure that electronic records are managed in accordance with the organisational policy

Enhance the internal control environment
1. Ensure an effective control environment and implement identified actions on any internal and external audit findings

Develop and strengthen the competence of Committee members
1. Do research and prepare briefing papers on relevant regulatory and/or corporate governance matters to strengthen the competence of committee members

Minimum Requirements
• B Degree/B Tech (CIS/Degree in Law/Commercial or equivalent)
• 8 years relevant experience in Corporate Secretaryship, Governance and Corporate Administration

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