Company Secretary

SUMMARY:
Company Secretary

POSITION INFO:

The purpose of the role:

To manage the company’s corporate governance, compliance, audit and risk responsibilities.

Main Responsibilities:

● Provide guidance to the Board and Committee members as to their duties and functions in
accordance with the company constitution and other relevant Department of Higher Education
and Training/National Treasury requirements
● Distils and understands the impact of organisational strategic thrust and other areas of the organisation in relation to the law and applicable regulations.
● Advises the Boards and CEOs on how to navigate the impact above and how best to brief external
Legal Counsel where applicable.
● Develop an integral Annual Business Plan Governing Risk, Compliance, Legal, Secretarial Services and Governance to execute on the organisational strategy.
● Develop the applicable policies and supporting documentation in support of the Operational Plan
● Oversee the implementation of compliance supporting systems and structures.
● Develop company risk management framework and implement the roll out of the applicable systems, and structures.
● Draft, and maintain risk register in respect of the relevant departments.
● Oversee the co-ordination of risk management meetings (and meeting schedule);
● Provide feedback and reporting on Risk Management Committee scope of issues to Audit & Risk.
● Compile the minutes of all the Board and Committee meetings.
● Coach and develop subordinates to optimise delivery.
● Produce reports on governance, legal, compliance and risk for submission to the various stakeholders.
● Keep the Board abreast of legislative and corporate governance developments;
● Ensure Board Constitution is in place and implemented (inclusive of following the process for Board
appointments and resignations);
● Ensure implementation of Board resolutions and Committee charters/terms of reference (inclusive
of Risk Management);
● Management and monitoring of SCM processes and expenditure of Board and Secretariat operational budget;
● Development, amendment and submission of Strategic Plan and Annual Performance Plan to National Treasury and Department of Higher Education and Training (in accordance with timelines);
● Custodian of all Board and Committee records (and ensure documents are kept confidential;
● Ensure that Board and Committees are trained at least annually on governance duties (including induction);
● Co-ordinate Board and Committee evaluations on an annual basis;
● Oversight of Corporate Governance administrator deliverables in relation to above outputs
● The incumbent will also be responsible for other key or related tasks that come with the position as
designated by the CEO on an ad-hoc basis. Identify financial, technological, reputational or legal
risk to the organization;
Competencies:

Amendment Act and applicable corporate governance frameworks, (eg. King Report IV)
● Ability to interpret and explain written organisational policies and procedures.

Minimum Requirements:

● Relevant Bachelor’s degree in Law/LLB
● Post graduate Diploma or equivalent in Applied Corporate Governance will be an added advantage
● Certification with the Institute of Chartered Secretaries will serve as an advantage
● Experience in implementing strategy, plans, programmes and procedures
● Experience in developing, implementing and delivering significant legal and policy research
projects
● Knowledge of relevant legislation (e.g. PFMA and Treasury Regulations), compliance and
governance requirements (including King Codes of Good Practice)
● Five (5) years’ experience in a corporate secretariat environment.
● Five (5) years regulatory experience at a managerial level

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