Compliance Administrator

SUMMARY:
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POSITION INFO:

The Compliance Administrator plays a vital role in supporting the organisation’s commitment to operating in a compliant, ethical, and risk-conscious manner. This position is responsible for conducting compliance checks, maintaining administrative registers, and supporting various compliance, risk, and company secretarial functions.

The role ensures that the business remains audit-ready, compliant with internal standards, and aligned with external regulatory requirements.

You’ll thrive in this role if…

• You’re highly organised and take pride in maintaining accurate, up-to-date records.

• You enjoy working through structured processes and documentation.

• You have a sharp eye for inconsistencies or missing information.

• You’re proactive about following up and closing gaps in compliance processes.

• You’re comfortable handling confidential information.

• You manage recurring tasks independently and consistently meet deadlines.

• You can adapt quickly when processes or regulations change.

• You value teamwork and accuracy in supporting compliance standards.

Key Responsibilities

Compliance Administration

• Conduct daily and weekly compliance checks on new onboardings.

• Verify KYC and FICA documentation, validate bank details, and ensure safe customer onboarding.

• Review and approve registration and recertification files.

Compliance & Risk Support

• Draft and populate compliance-related template letters and reports.

• Maintain and update compliance registers, trackers, and audit logs.

• Assist with collecting and organising vendor documentation and compliance packs.

Company Secretary Administration & Support

• Assist with the preparation and filing of statutory and company secretarial documents.

• Maintain statutory records and governance documentation.

• Coordinate and organise compliance documentation for meetings and regulatory filings.

Requirements

Qualifications & Experience

• Certificate or qualification in Compliance or Risk Management.

• Minimum 12 months’ compliance experience beneficial.

• Working knowledge of KYC, FICA, and onboarding frameworks.

• Strong administrative skills with high attention to detail.

• Experience in compliance or audit support functions advantageous.

• Ability to draft documents and populate templates accurately.

• Proficiency in Microsoft Office (Excel and Word) and document management systems.

• High levels of discretion, accountability, and confidentiality.

• Ability to manage multiple priorities and meet deadlines independently.

Competencies

• Excellent written and verbal communication.

• Strong organisational and time-management skills.

• Analytical thinking and problem-solving abilities.

• Proactive and process-driven approach.

• Growth mindset with adaptability and commitment to learning.

• Collaborative team player who can also work independently.